You Can't Put a Price on Efficiency *

* Ok, we did, but it's a really good one

Executive Assistant

Operations | Remote working

Any location, Poland

Ziflow is a startup building a SaaS product for agencies and marketing teams. The Ziflow founders have deep experience building and growing SaaS products for the marketing sector. They have successfully built software development and business operations teams in Poland, with team members in a number of Polish cities.

The Role

You will provide executive assistant support to the CEO, as well as other C-suite executives as needed. This includes managing calendars, making travel arrangements, and contributing to the efficiency of our business by providing personalized and timely support to executive team members.

Job Responsibilities:

  • Manage and coordinate the schedule of the Executive team at Ziflow, including preparation of needed information, documents for meetings 
  • Keep the exec team organized by circulating meeting agendas, facilitating meetings, and sending and checking on post-meeting follow-ups
  • Assist with presentations as well as other administrative and project duties as requested
  • Assist the Executive team at Ziflow with various external and internal initiatives that require creativity and insight
  • Provide administrative support including note taking and information gathering
  • Manage the travel schedule and travel logistics of the Executive team at Ziflow
Qualifications Required:
  • 3+ years in an executive supporting role
  • Able to communicate effectively verbally and in writing with C-level executives and employees of all levels
  • Able to ensure objectives are met. Able to quickly obtain information needed to move forward with a specific need/objective.
  • Excellent project management, and organizational skills to manage multiple priorities in a fast-paced, high volume environment.
  • Ability to work on multiple tasks and able to prioritize personal workload.
  • Able to maintain a high degree of confidentiality.
  • Strong skills in using Google productivity tools.

Join Us today!