Using the Ziflow Proof Viewer

Summary: Understanding the tools and functionality within the Proof Viewer will allow you to easily navigate the review and approval process. This document is a great starting point for any new users to Ziflow.

Available for: Any user of the Ziflow proofing application. Users may or may not see certain buttons depending on the proof permissions they have been granted.

 How does it work?

1.

 

Exit

Click to exit the Proof Viewer.

2.

 

Create Version or new Proof

Click to either create a new proof version or create a new proof - (only visible for “Proof Owners” or users with “Manage” rights).

See “How to upload a new proof version” for more details.

3.

 

Proof Details

Click to view details about the proof.

See “How To - Understand the Proof Summary” for more details.

4.

 

Compare

Click to enter comparison mode.

See “How To - Compare Versions” for more details.

5.

 

Proof Notification options

Click to change your proof notification setting.

See “How To - Set proof email notification options” for more details. 

6.

 

Lock / Unlock Proof

Click to lock or unlock the proof (only visible for “Proof Owners” or users with “Manage” rights).

See “How To - Manually lock & unlock proofs” for more details.

7.

 

Show Versions

Click to see all versions of the proof - old versions will have a padlock beside them meaning they can be displayed but cannot be changed. Select the version you wish to display.

8.

 

Finish review / submit decision

Users with the comment only rights will see a “Finish Review” button. Users with decision permissions will see a “Submit Decision” button - click to select your decision.

See “How To - Finish a Review & Understand Proof Decisions” for more details.

9.

 

User Avatar

Hover over to see username and email address.

10.

 

Comments

Click to see comments and markup tools.

See “How To - Markup, comment & attach files” for more details. 

11.

 

Page Thumbnails

Click to reveal or hide the page thumbnails (only displays on proofs that have more than one page or multiple files in a proof).

12.

 

Next Page / Previous Page

Scroll through the pages by clicking on next page or previous page.

13.

 

Proof Navigator

The Navigator provides a mini preview of the proof page and highlights what part of the page you are viewing with a RED box. You can move the red box around in the Navigator window to pan around the proof.

14.

 

Measurement Tool

Click the measurement tool to reveal the measurement pallet
See “How To - Use the measurement tool” for more details.

15.

 

Panning mode

Panning mode allows you to click and drag the proof around the proof window. When panning mode is activated the hand turns blue. If it is deactivated it will be black. If you select the measurement tool or any of the markup tools then panning mode will automatically be deactivated.

16.

 

Fit proof to window

This is a shortcut to automatically let Ziflow resize the proof to best fit in the proofing window.

17.

 

Increase / Decrease zoom level slider

Slider to zoom in and out of the proof.

18.

 

Zoom level drop down menu

Popup menu that allows you to pick a zoom level from a predetermined list of options.

Additional Information:

  • If you hold the ctrl or apple key down the mouse scroll wheel will zoom in and out