Exporting comments to PDF
Summary: If your review and approval process includes exporting proofs for historical or auditing purposes, Ziflow supports the PDF export of static proofs along with rich media proofing projects (audio, video, live website and rich media banner/HTML5 assets). The PDF export will include full comments, markups and decisions (with reasons) made.
Available for: anyone with "view" permissions on a proof.
Where is the feature setup? This feature is enabled by default. An account admin can choose to hide this option within the proof viewer, by going to "Manage account" - "Proof Settings" - "Proof viewer". However, the icon will still appear on the proof summary page.
How does it work
Downloading the comments to PDF can be done in 2 places:
- From the Proof Summary page: Simply click on the "Export comments to PDF" icon as shown in the screenshot below:
- Inside the proof viewer: Click on the "Export comments to PDF" icon located in the blue sidebar menu on the left:
When you decide to export proof comments, a PDF file will be generated. The file will contain:
- Cover page
- Ziflow or your company logo
- Proof name
- Version number (with Proof status)
- Number of pages
- Number of comments and replies
- Owner information
a. Proof pages with all the pins.b. Each comment with all the details: thumbnail, avatar & name, comment number, comment text, date/time & timezone, page number, number of likes if any and number of attachments if any. c. Replies to comments with all the details: avatar & name, reply number, reply text, date/time & timezone, number of likes if any, number of attachments if any.