Using the Proof List

    Summary: The “Proof List” is your main navigation window inside the Ziflow application. Any proofs that you are associated with are displayed in this window. You can create new proofs, check status of existing proofs, use filters and utilize contextual menus to access various features inside the proofing application.

    Available for: All registered users within the Ziflow application can access their proof list. 

    How does it work?

    See screenshot below along with a description of each function.

    1. Proof Menu & Favorite filters:
      All proofs - displays all proofs.
      My proofs - displays only proofs that you own.
      Proofs to review - displays proofs that need to be reviewed.
      Completed proofs - displays proofs that have been completed.
    2. Folders give you an opportunity to create an individual structure that will organize your proofs in a more advanced manner. Read more about folder functionality in this article
    3. Custom filters - enable users to create and save their own custom filter sets which will help to quickly identify the proofs they're searching for. Read more about custom filters in this article
    4. Custom views - are another way for users to locate and organize proofs. Read more about using custom views.
    5. Proof thumbnail - Ziflow will extract and display a thumbnail preview of your proof.
    6. Proof Name, Version and folder - the name of the Proof and a V.number will indicate how many versions of a proof have been uploaded.
    7. Proof search - filters by proof name in addition to the existing filter.
    8. Proof counter - shows how many proofs are currently displaying on each page along with the total number of pages.
    9. Comments: shows the number of comments made on a proof and the number of replies to those comment - eg. 2 / 3 means two comments made and 3 replies to those comments.
    10. Decisions - shows how many decision-makers there are in the review group and how many of those reviewers have made a decision.
    11. Status - shows the current status of a proof - explanation of each status is listed below:

       In progress - The proof is available for review.

       Approved - The proof has been approved.

       Approved with changes - The proof has been approved upon minor changes being applied.

       Changes required - The proof has been reviewed and changes are required.

       Rejected - The proof has been rejected.

    12. Created - shows the date when the proof was created. (List can be displayed by creation date: newest to oldest or oldest to newest.) 
    13. Proof Owner - hover over the avatar and it will display the name and email address of the proof owner.
    14. Create new folder/proof - click the folder icon to create a new folder. Click on the green "Create proof" button to create a new proof. For more information, please refer to: Creating a new Proof or Using Proof Folders
    15. Proof Details button - reveals a detailed summary of the proof along with progression indicators. For more information, please see the following article:
      Understanding the Proof Summary
    16. Bulk actions - you can select multiple checkboxes to perform bulk actions on proofs such as moving to a folder, archiving and sharing a proof, to name a few. 

    Additional Information:

    • Please note that the Proof List page may not display all the options listed in this document and will depend on what system and the proof permissions that you have applied.

    Supporting Material: