Archiving Proofs and Folders

    Summary: To accommodate the rapid pace of content creation and project velocity, Ziflow allows you to archive single assets, as well as entire folders, which can help you keep your project space organized while also satisfying any long term compliance or retention requirements you may have. 

    Available: On the Business & Enterprise Editions.

    Where is the feature setup?

    Automatic proof archiving can be managed under your profile avatar. Click on "Settings" > "Proofing Settings" > "Archiving". 

    How does it work?

    Once you enable the proof archive setting, Ziflow will automatically archive proofs that have not had any activity for a specified number of days. You have the option to choose anywhere between 7 to 90 days of inactivity. You may also auto-lock archived proofs if needed. 

    Archiving proofs manually

    Archiving proofs manually can be done from a few different places within the Ziflow application:

    1. The bulk actions menu inside the proof list.
    2. The proof details page.

    Archiving Folders

    Folders can be archived from two places.

    1. Under the contextual folder menu.

    2. In the top right corner above the proof list after you've entered a folder.

    Once you decide to archive one of your folders you will need to decide if you want to archive the folder and sub-folders or archive all the folder, subfolders and all the proofs. 

    Once a folder is archived it will disappear from your folders list. You can choose to display archived folders by clicking on "Show archived folders" under the folders list.

    Unarchiving folders

    If you want to unarchive one of your folders, open the folder that you want to restore and click on the "Unarchive folder" icon.

    Additional information:

    • To access archived proofs, open up the filter window and activate the archive filter. Click on the "Save as" icon in the upper right corner of the window.

    Once the filter has been saved, click on the arrow, next to "Archive" and save this as a "favorite" filter by clicking on the star right before the filter name. This will allow you to easily access all archived proofs at any time. 

    Supporting material: