How To - Archive proofs

Summary: In order to keep your Ziflow clear and organized we implemented functionality of archiving old proofs. Proofs may be archived automatically by the application (you can set the rules) or manually.

Available for: Any Ziflow user with “admin” rights can adjust archiving settings or archive proofs manually.

Where is the feature setup?

 Archive settings can be found at the “Manage account” settings under profile avatar menu.archive5

How does it work?

Once you enable proof archiving setting Ziflow will automatically archive proofs with no activity (no comments or decisions are added) for the specified number of days.


You can decide how many days of inactivity should place the proofs into the archived state. You may also auto-lock archived proofs if needed.

Archiving proofs manually

Proofs can be manually archived by each Ziflow user with “admin” rights. This action can be taken from couple of places in the application:

  1. Bulk actions menu inside the proof listarchive4
  2. Proof list actionarchive3
  3. Proof detailsarchive1

Additional information:

  • You may use “archived” state as a filter in your personal filters


Supporting material: