Proof Security Settings

    Summary: The Proof Security Settings allow customers to securely share proofs, not only with users, but also with guests (reviewers that do not have a Ziflow account). When a guest accesses a secure proof, Ziflow will generate a unique token and email it to the reviewer.

    Available for: Business and Enterprise editions. (NOTE: guest authentication on Enterprise only).

    Where is the feature setup?  Proof security settings can be found under "Proof Settings" > "General". 

    How does it work for Business edition?

    There are 3 proof security settings to choose from. These settings are managed by Ziflow admins. The admins can choose a default so users are not able to change this setting. If no default was set by the admin, proof creators may decide which setting should be applied. 

    1. All users and guests can access the proofs. No authentication is required.

    2. Guests cannot be invited to review proofs. Users will be able to access the proofs via URL.

    3. Guests cannot be invited to review proofs. Users must authenticate with their e-mail and password before accessing proofs.


    How does it work for Enterprise edition?

    With the Enterprise edition there is one additional setting: Share with users & guests. Authentication required.


    Additionally, Ziflow admins can set how often a guest needs to authenticate on each device. This setting is located in the same place as proof security settings.

    How does guest authentication work?

    When a guest reviewer tries to access a proof that requires authentication, a verification request will be shown.

    The guest will receive an email containing a verification code. Once that code is successfully confirmed, he/she will be able to access the proof.


    Additional information:

    • The verification code expires after 15 minutes but guests can request a new token be emailed.
    • After a guest is authenticated, his/her session will remain for the period of time that was set by the admin or proof creator (once for every 1 hour, once for every 24 hours, once for every 7 days).
    • Please note: the amount of guest authentications in your Ziflow account is limited. Each user license has 25 guest authentications per month. Please check our pricing page for more details.