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Text Annotation Tool in the Legacy Ziflow Viewer
Text Annotation Tool in the Legacy Ziflow Viewer

This tool allows to markup words or sentences on an asset, so there's no mistake identifying precisely what needs to be changed.

Updated over a week ago

Summary: The text annotation tool allows you to mark up words or sentences on a proof. You'll be presented with four options:

There's also a Copy to clipboard option.

Available for: Users with Comment permissions and above on all Ziflow editions.

Reviewer with comments permissions

How does it work?

The text annotation tool can be opened by clicking on the green Add comment button and then choosing the annotation tool icon. Once you click on the icon, the text selection menu will appear near the comment box.

Using text annotation tool in the Legacy Viewer

Highlight Text

Highlight text tool button in the Legacy Viewer

Press your left mouse button and drag it over the text you wish to highlight. Enter your comment into the New comment box and click on the green button. The highlighted text will now be tied to your comment.

Using a highlight text tool in the Legacy Viewer

Replace Text

Replace text tool button in the Legacy Viewer

Press your left mouse button and drag it over the text you wish to replace. Enter a comment describing in detail what should be changed.

Using a replace text tool in the Legacy Viewer

Delete Text

Delete text button in the Legacy Viewer

Press your left mouse button and strikethrough the text you wish to delete. Enter a brief comment about this markup.

Using a delete text tool in the Legacy Viewer

Insert Text

Insert text tool button in the Legacy Viewer

Press your left mouse button and drag it over the space you wish to insert text. Enter a comment explaining what should be inserted.

Using an insert text tool in the Legacy Viewer

Additional information:

  • We allow text selection from the following file types: pdf, doc(x), ppt(x), (x), and for web capture.

  • When a reviewer selects text on the proof, the text selection type tag will be added to the comment where the cursor is currently. The user can delete the tags, just like they can remove @mentions in the comment box. There are four types of tags that can be added to the comment depending on the text extraction tool that is used by the user: SELECTED, INSERT AFTER, REMOVE TEXT, REPLACE TEXT. Adding tags may be switched off by disabling this option in the text selection menu.

Insert tags setting while using text extraction tool in the Legacy Viewer
  • Copy to clipboard function cannot be replaced by using shortcuts. The only way to copy highlighted text is by using the Copy to Clipboard button.

Copy text tool in the Legacy Viewer

Supporting material:

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