Using Ziflow Legacy Proof Viewer

    Summary: Understanding the tools and functionality within the Legacy Proof Viewer will allow you to easily navigate the review and approval process. This document is a great starting point for any new users to Ziflow.

    Available for: Any user of the Ziflow proofing application. Users may or may not see certain buttons depending on the proof permissions they have been granted.

     How does it work?




    Click to exit the Proof Viewer.



    This feature allows reviewers to quickly switch between proofs residing in the same folder from within the Proof Viewer.

    See "Folders in Legacy Proof Viewer"



    Proof Details

    Click to view details about the proof.

    See “How To - Understand the Proof Summary” for more details.



    Share Proof

    Click to share the proof with reviewers.

    See "Sharing a Proof"



    Proof Notification options

    Click to change your proof notification setting.

    See “How To - Set proof email notification options” for more details. 



    Lock / Unlock Proof

    Click to lock or unlock the proof (only visible for “Proof Owners” or users with “Manage” rights).

    See “How To - Manually lock & unlock proofs” for more details.


    Download original file

    This will let you download original proof file/s locally on your device. This button will be displayed only when if the corresponding setting is applied during proof creation. on


    Export comments to PDF

    If your review and approval process includes exporting records of proofs for historical or auditing purposes, Ziflow supports the PDF export.

    See"Exporting comments to PDF."



    Show Versions

    Click to see all versions of the proof - old versions will have a padlock beside them, meaning they can be displayed but cannot be changed. Select the version you wish to display.


    Create Version or new Proof

    Click to either create a new proof version or create a new proof - (only visible for “Proof Owners” or users with “Manage” rights).

    See “How to upload a new proof version” for more details.


    Compare mode

    Click to enter comparison mode.

    See “How To - Compare Versions” for more details.



    Finish review / submit decision

    Users with the comment only rights will see a “Finish Review” button. Users with decision permissions will see a “Submit Decision” button - click to select your decision.

    See “How To - Finish a Review & Understand Proof Decisions” for more details.



    User Avatar

    Hover over to see username and email address.




    Click to see comments and markup tools.

    See “How To - Markup, comment & attach files” for more details. 


    Proof Viewer settings

    Each reviewer is able to adjust the Proof Viewer settings, such as comment layout, comment pins, compare mode defaults, and dark mode theme to their individual preferences.

    See "Proof Viewer settings


    Text Search

    When a spelling mistake is made, it’s possible to occur in multiple places on a proof. With the “Text Search” feature, reviewers will be able to look for the same words or sentences throughout the whole text.

    See "Text Search"


    Page Thumbnails

    Click to reveal or hide the page thumbnails (only displays on proofs that have more than one page or multiple files in a proof).


    Single vs continuous page view

    Every reviewer is able to decide how multi-page proofs are displayed inside the Proof Viewer.

    See "Single page view vs continuous page view."



    Next Page / Previous Page

    Scroll through the pages by clicking on next page or previous page.



    Proof Navigator

    The Navigator provides a mini preview of the proof page and highlights what part of the page you are viewing with a RED box. You can move the red box around in the Navigator window to pan around the proof.



    Measurement Tool

    Click the measurement tool to reveal the measurement pallet
    See “How To - Use the measurement tool” for more details.



    Panning mode

    Panning mode allows you to click and drag the proof around the proof window. When panning mode is activated, the hand turns blue. If it is deactivated, it will be black. If you select the measurement tool or any of the markup tools, then panning mode will automatically be deactivated.



    Click to rotate the proof image by 90 degrees. 



    Fit proof to window

    This is a shortcut to automatically let Ziflow resize the proof to best fit in the proofing window.


    Marquee zoom

    Click to enter marquee zoom mode. Then please click and hold a left mouse button over the proof. Select which part of the proof you want to zoom in. Once you let the mouse button, selected part of the proof will be zoomed in.



    Increase / Decrease zoom level slider

    Slider to zoom in and out of the proof.



    Zoom level drop-down menu

    Popup menu that allows you to pick a zoom level from a predetermined list of options.

    Additional Information:

    • If you hold the ctrl or apple key down the mouse scroll wheel will zoom in and out