Built for your team: What's new in Ziflow

Accomplish more with the latest innovations for simplifying content review and approval.

why-ziflow-visual

Anthony Welgemoed

Anthony Welgemoed
Anthony is the co-founder and CEO of Ziflow.

Recent Posts

April

New Product Updates: April 2021 Copied to clipboard!

 

New Ziflow capabilities are now available! Over the past month, we’ve introduced new features for getting control over markup, notifying other apps when review stages start, and additional enhancements for the New Proof Viewer. Learn more below!


New Feature Highlights


Streamline text annotations 

Last month, with the release of our New Proof Viewer, we introduced a range of features for giving your team more flexibility and control over markup. Now, we've made markup even faster in the new viewer. In addition to being movable, the Text Annotation tool now appears directly next to any text you select—exactly where you need it, no mouse moving required.


Reposition annotation tools


Easily measure across multiple pages 

You can also now easily measure across multiple pages in the new viewer. With the measurement tool's new floating mode, the tool stays in place as you move between pages. This is especially helpful for teams that need to ensure consistent and accurate sizing of elements that appear on several pages as you can now check those pages against the same measure simply by navigating from page-to-page.

measurement

 

Notify other apps when review stages start 

Ziflow Connect now makes it easy to keep your team and tools in sync whenever review stages start. With the new 'Stage Started' trigger, you can automatically send notifications to your chat, project management, and other apps when a review stage kicks off.

Stage started


Experience the New proof viewer 

Still haven't tried the New Proof Viewer? In addition to markup tool enhancements, this release brings additional improvements to the viewer including: toolbar access to the 'Fit to page' control; enhanced highlight coloring of text search results for greater visibility; and automatic asset resizing to show markup when opening comments in compare mode.   

Read about the biggest improvements in our blog post announcement or visit the Help Center to learn how teams in Ziflow can transition to it.

Image 1-1 


Additional Updates

  • 'Show Custom Property in the Viewer': This option, which lets you choose whether custom properties display in 'Proof Details,' now works across all of your accounts in Ziflow. You can access this option from within Proof Viewer Settings. 
  • Comparing proofs in low resolution: To support reviewers comparing proofs at resolution levels below 1600px, page toolbar buttons can now be found under the 'More tools' list in order to prevent commenting tools from covering them.


All of these new capabilities are live in Ziflow today.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't tried Ziflow yet, there's no better time to check out the industry's leading online proofing experience.

March

New Product Updates: March 2021 Copied to clipboard!

 

New Ziflow capabilities are now available! Over the past month, we’ve introduced the New Proof Viewer as well as rolled out new capabilities for quickly creating proofs and folders, collaborating on locked and skipped review stages, and more. Check them out below!


New Feature Highlights


Meet the New proof viewer 

Reviewing creative content in Ziflow just got a whole lot better. Redesigned, rebuilt, and available now as an optional update, the New Proof Viewer brings more flexibility, focus, and speed to your team's review and approval experience.

We've just added even more features to this new second version of the viewer, including the ability to easily adjust text selections and search folders for proofs by name.

Discover all of the new viewer features in our Blog Announcement or visit the Ziflow Help Center to learn how teams in Ziflow can transition to the new viewer.



Image 1-1


Quickly create proofs, folders, and more 

With the new Quick Create menu, you can now create proofs, folders, workflow templates, users and more from just one place. Simply click the 'plus' icon on your proof dashboard, select what your team needs next, and get started!

quickly create

 

Collaborate on locked and skipped review stages 

Your team now has more control over how you collaborate after a review stage has been either locked due to an approval decision or simply skipped. Ziflow Admin's can now give reviewers any of the following abilities on locked and skipped stages: add both comments and replies; add replies only; or disable comments and replies altogether. 

collaborate after review


Notify other apps when reviewers change

Ziflow Connect now makes it easy to keep your team and tools in sync whenever there's a change in who's reviewing your content. With the new 'Stage Updates' trigger, you can automatically send notifications to your chat, project management, and other apps whenever a reviewer is added or removed from a review stage.

Stage updated

 

Filter proofs by deadline 

Need to quickly see which project is due so your team stays on track? Now you can simply by searching your proofs by deadline. Filter your proofs to see which creative is coming due, which creative was due recently, and more.

filter by deadline


Easy folder search  

It's easier than ever to find the proof folders you need when you need them. Your team can now search by folder name whenever you're selecting a folder for a proof, creating nested folders, or simply moving folders between one other. 

folder search

 


Additional Updates

  • When searching for text on a proof, you can now see search results from the very first character you type in both the first and second versions of the Proof Viewer.
  • The @mentions feature is now available on all Ziflow editions.



All of these new capabilities are live in Ziflow today.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't tried Ziflow yet, there's no better time to check out the industry's leading online proofing experience.

January

New Product Updates: January 2021 Copied to clipboard!

 

New Ziflow capabilities are now available! Over the past month, we’ve rolled out new integration capabilities for connecting Ziflow to your other apps and made it easier to visualize the stages of your team’s workflow.


New Feature Highlights

 
Notify apps when proofs are shared and workflows start

You can now keep your team in sync by automatically notifying them in project management, chat and other apps whenever proofs are shared or workflow stages start. All Ziflow admins can easily set these notifications up as webhooks directly from the API menu.

Learn more about connecting Ziflow to your other apps >


Notify apps



Easily visualize the order of workflow stages

It’s now easier to visualize the order in which workflow stages take place. Previously, stages were listed in the order in which you created them, regardless of their relationship to each other. Now, dependent stages set to begin when a previous stage ends are listed immediately after that previous stage. This way, you can more quickly see exactly which workflow stage is taking place next.

Learn more about setting up workflows >

Order


Enhanced security for app notifications 

As an additional layer of integration security, you can now verify that notifications sent from Ziflow to your other apps are properly received. Using a webhook signature key, it’s easy to verify that the information included in any notification is exactly what was sent from Ziflow. You can automatically create a webhook signature for your account directly from API settings. 

Security

 

 

These new capabilities are live in Ziflow today.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't yet tried Ziflow, there's no better time to check out the industry's best online proofing solution.

December

New Product Updates: December 2020 Copied to clipboard!

 

New Ziflow features and system updates are now available! Over the past month, we’ve rolled out new capabilities such as late stage labels in the workflow diagram, deadlines on pending workflow, stages, and more!

New Feature Highlights

Late stage label added to the workflow diagram

Proof managers, especially those overseeing a large volume of projects, need an immediate way to see if a particular proof stage is late.

Proof managers can always see if a stage deadline has passed by clicking through the stages of a proof’s workflow. Now, we’ve added information about any late stages directly to the workflow diagram in the sidebar so proof managers can see missed deadlines right away and take actionable steps even faster. 

2021_latestage

Set “Specific Date” deadlines on pending workflow stages

Proof stages are now even more flexible! Previously, if a stage was due to start at a later time, the deadline could only be relative. Now, proof creators may set a specific start date and time on any stage, including stages that are started manually and stages triggered by another stage or action.

deadline_spec_date

Lock stages when deadlines are reached

With this release, it’s also easier than ever to manage set review times for a specific stage. In the proof lock stage dropdown menu, we’ve added an additional option that allows proof creators or managers to lock the stage for review once the review deadline has passed.

deadline_reached_lock

Updated Features

PDF Export Enhancements

We’ve also further added to our Export to PDF capabilities.

Now, it’s possible to export comments in a large, half-page thumbnail display for each comment for even greater readability.

Additionally, links to attachments on comments will be included in the PDF export for easy access and download later on.

pdf_att

System Updates

  • An account setting to disable the pop-up notice when leaving the viewer before saving a comment.
  • Reviewers that previously had commenting rights on a proof will no longer be able to edit or delete their own comments if these rights are removed.
  • Public API updates
    • Contact enhancements include creating, editing and updating guests.
    • Create video proofs with subtitles
      • Integrations that use the Public API to create proofs will be able to add a subtitle file to video proofs
    • New settings for “Export comments to PDF” endpoints
      • Export only specific version or all versions of a proof
      • Annotation thumbnail options:
      • Small thumbnail - markup area only
        • Small thumbnail - full page
        • Large thumbnail - full page
      • These apply to both the GET and POST endpoints
  • Ziflow Connect: Added the ability to trigger flows when a proof fails to process


These new capabilities are live in the product now.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't yet tried Ziflow, there's no better time to check out the industry's best online proofing solution.

November

New Product Updates: November 2020 Copied to clipboard!

New Ziflow capabilities are now available! Over the past month, we’ve rolled out subtitles on video proofs, the ability to create proofs from Microsoft Office templates, and more!

 

New Feature Highlights

Subtitles on video proofs

Video proofing in Ziflow just took another exciting step forward! We’re happy to announce that we now support subtitles on video proofs, allowing reviewers to proof subtitles alongside video content for complete context.

Reviewers can upload a subtitle file with a video file and Ziflow will automatically match the files to create one video proof with subtitles. Subtitles can be toggled on and off during video playback.

This feature supports one subtitle file per video proof. Supported subtitles files formats include:

  • srt
  • vtt

subs

Create proofs from Microsoft Office Document and Excel file templates

We’ve also further expanded the many file types supported in Ziflow. Now, users can upload proofs from Microsoft Office and Microsoft Excel template files, providing even more options for proofing.

Supported files include:

  • dot
  • xlt
  • dotx
  • xltx

xltx_dotx

Automatically connect workflow stages when a stage is deleted

We’ve made it easier than ever to remove stages in a workflow without disrupting the entire stage sequence.

If a particular stage is no longer needed on a workflow, when it is deleted, any following stages in the workflow will now automatically connect to the parent stage. This will recalibrate the remaining stages around the parent stage’s trigger instead of starting the next stage immediately.

This update will work when creating and editing proofs, workflow templates and Zibots. If there are no parent stages remaining to connect the stage, then the next stage will start immediately.

2018-delete-stage

Updated Features

More stage details in the sidebar diagram

Now, it’s easier than ever to see the proof workflow progress at a glance. We’ve added even more details about proof stages right into the side panel diagram on a proof so managers can quickly evaluate stage-based decisions, statuses, and more without needing to click through into each stage.

In addition to showing the stage name, reviewers, and how stages are connected, the side panel now also displays:

  • The stage status
    • Not started
    • In progress
    • Completed
    • Skipped
    • Locked
  • Stage decision progress

diagram

Transfer flow ownership after deleting a user

We’ve also made it easier to reassign ownership of Connect Flows when deleting a user. Occasionally, due to changes on a team or project, you may need to replace users and transfer the management of their flows. Instead of simply disabling those flows when a user is deleted, we’ve updated the settings to allow that user’s flows to be reassigned to another user.


These new capabilities are live in the product now.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't yet tried Ziflow, there's no better time to check out the industry's best online proofing solution.

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