Built for your team: What's new in Ziflow

Accomplish more with the latest innovations for simplifying content review and approval.

why-ziflow-visual

November

New Product Updates: November 2020 Copied to clipboard!

New Ziflow capabilities are now available! Over the past month, we’ve rolled out subtitles on video proofs, the ability to create proofs from Microsoft Office templates, and more!

 

New Feature Highlights

Subtitles on video proofs

Video proofing in Ziflow just took another exciting step forward! We’re happy to announce that we now support subtitles on video proofs, allowing reviewers to proof subtitles alongside video content for complete context.

Reviewers can upload a subtitle file with a video file and Ziflow will automatically match the files to create one video proof with subtitles. Subtitles can be toggled on and off during video playback.

This feature supports one subtitle file per video proof. Supported subtitles files formats include:

  • srt
  • vtt

subs

Create proofs from Microsoft Office Document and Excel file templates

We’ve also further expanded the many file types supported in Ziflow. Now, users can upload proofs from Microsoft Office and Microsoft Excel template files, providing even more options for proofing.

Supported files include:

  • dot
  • xlt
  • dotx
  • xltx

xltx_dotx

Automatically connect workflow stages when a stage is deleted

We’ve made it easier than ever to remove stages in a workflow without disrupting the entire stage sequence.

If a particular stage is no longer needed on a workflow, when it is deleted, any following stages in the workflow will now automatically connect to the parent stage. This will recalibrate the remaining stages around the parent stage’s trigger instead of starting the next stage immediately.

This update will work when creating and editing proofs, workflow templates and Zibots. If there are no parent stages remaining to connect the stage, then the next stage will start immediately.

2018-delete-stage

Updated Features

More stage details in the sidebar diagram

Now, it’s easier than ever to see the proof workflow progress at a glance. We’ve added even more details about proof stages right into the side panel diagram on a proof so managers can quickly evaluate stage-based decisions, statuses, and more without needing to click through into each stage.

In addition to showing the stage name, reviewers, and how stages are connected, the side panel now also displays:

  • The stage status
    • Not started
    • In progress
    • Completed
    • Skipped
    • Locked
  • Stage decision progress

diagram

Transfer flow ownership after deleting a user

We’ve also made it easier to reassign ownership of Connect Flows when deleting a user. Occasionally, due to changes on a team or project, you may need to replace users and transfer the management of their flows. Instead of simply disabling those flows when a user is deleted, we’ve updated the settings to allow that user’s flows to be reassigned to another user.


These new capabilities are live in the product now.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't yet tried Ziflow, there's no better time to check out the industry's best online proofing solution.

October

New Product Updates: October 2020 Copied to clipboard!

New Ziflow features and system updates are now available! Over the past month, we’ve rolled out new capabilities such new ZIbot Paths, the new way to calculate proof deadlines, and more! 

New Feature Highlights

Calculate deadlines relatively based on a previous version

We’ve introduced a new account setting today that toggles the way deadlines are copied from a previous version when creating a new revision.

Up until today, deadlines were copied using the absolute method in which the deadline date was copied as is. When proofs go through a number of review stages, prior stages’ deadlines were in the past, which means they were immediately late when creating a new proof version. That required manual adjustment when not using workflow templates.

The new account setting allows deadlines to be copied relative to that previous version’s creation date. If the first stage had 2 days between the deadline date and the creation date, when creating a new version of the proof, the deadline would be 2 days from that time.

The new setting can be found in:

  • Settings > Proofing Settings > General > Other settings > Deadlines: relative based on previous version

Note: The automatic deadline recalculation is based on business days and does not include Saturday and Sundays.

deadline_calc

Allow commenting on locked, not started or skipped stages

Today, we’ve expanded the collaboration on proofs across stages even further! We’ve added an account setting that allows reviewers to now add comments and replies on proofs even if a reviewer’s stage is locked, skipped, or not yet started.

This enables reviewers to reply to any @mentions on a proof, collaborate with other reviewers, and continue the conversation, regardless of the stage status.

The new setting can be found in:

  • Settings > Proofing Settings > Comments > Allow reviewers to comment on locked or skipped stages
Note: This will not change a reviewer’s ability to see proofs on the proofs lists or in notifications.

allow_reviewers

Zibot Paths

Flows have just become a lot smarter! We’ve introduced our newest Zibot to the family called “Paths”. Zibot Paths allows Flows to execute different Zibots based on one or more conditions.

Now there’s no more need to duplicate your flows, this new conditional Zibot helps you build multiple outcomes into one Flow, so you can automate anything you imagine.

With our intuitive UI, you can select from a list of predefined data to create as many conditions as you require. If you need an advanced condition, we also allow you to use JSONPath to access values within Ziflow objects.

Zibot Paths are currently available with flows triggered by Ziflow events and Intake forms.

paths

New: Proof Workflow Visibility Account Setting

Currently reviewers without manage permissions on a proof only see the stage they are in. However in some cases you need reviewers to see the progress of the proof.

We’ve added a new account setting that provides the option to display all the stages of a proof’s workflow to users. You can find this setting here:

  • Proofing Settings > General > Allow reviewers to view full workflow

full_wf

Updated Features

Automatically Sign-in to public URLs

Currently, reviewers are required to sign-in every time they want to access a proof via a Public URL. 

To streamline proof access and save time when opening multiple proofs, we've implemented auto-login when the "Remember Me" option is selected. When the reviewer opens the proof on the same computer and browser after the first login, the Proof VIewer will open automatically without a sign-in screen or button. 

  • Auto-login will only apply to proofs that require just an email for login. If authentication is required on a proof, reviewers will still need to authenticate with a token or password.
  • The reviewer’s email will be remembered until browser cookies are removed.

public_singin

Exporting Comments: Full-page Thumbnail Option

We’ve also added a new option for including a full page thumbnail of the comment markup when exploring comments to PDF. 

When selecting “Export to PDF,” users can now choose to see a full page thumbnail of the markup or or display them as zoomed-in thumbnails on the PDF export.

export_pdf_full_image

Dedicated API Endpoints to Manage Proof Reviewers

To minimize the overhead when adding, updating and removing reviewers on a proof, we’ve introduced three dedicated API endpoints to manage reviewers on a proof.

You can find our API documentation here.

These new capabilities are live in the product now.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't yet tried Ziflow, there's no better time to check out the industry's best online proofing solution.

September

New Product Updates: September 2020 Copied to clipboard!

New Ziflow features and system updates are now available! Over the past month, we’ve rolled out new capabilities such as the ability to add multiple workflow templates to a proof and increased accuracy in the measurement tool. Check out all the new releases we’ve added to the Ziflow platform below.

New Feature Highlights

Adding Multiple Workflow Templates on a Proof

Often, a first workflow might not be enough to cover the complete review and approval of a proof. With many proof types and projects, we find that reviewers need to send a proof through a second, different workflow after the initial review workflow has ended.

Until now, reviewers could only select one initial workflow from a template for a proof. We’ve now made it possible to add multiple workflow templates to a proof and extend the first review workflow by selecting a second workflow from another template. This also applies to proofs created with Connections in which a first workflow template is automatically applied. These proofs can also be extended with an additional workflow template.

workflow-2

Increased Measurement Tool Accuracy

Many content pieces require a detailed measurement smaller than full millimeters for accurate review. To increase precision, we’ve updated the capabilities of the Viewer measurement tool to allow reviewers to measure up to two digits after the decimal.

  • The smallest possible measurement in the tool is one pixel. For millimeters and inches, the measurement will depend on the asset dpi.
  • Above one pixel, the tool will measure up to two digits after the decimal. (Example: 5.43mm)

measure-2

Email Notifications to Reviewers with @mentions

We’ve also updated @mentions to automatically send an email notification to a reviewer any time they are tagged in a comment on a proof, regardless of that proof’s stage status.

Even if someone has an @mention when the stage has not started yet or the stage was already completed and locked, they will still receive an email notification about the mention.


mention-1

System Updates

We’ve also enhanced these existing features to further improve your proofing environment.

  • Dropbox connection reauthentication: When Dropbox invalidates a connection, flows no longer trigger. With today's update, the application will show invalidated connections and allow you to reauthorize them.
  • Billing CC: You are now able to copy your finance team by adding their email addresses to the new field in the billing section.

These new capabilities are live in the product now.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't yet tried Ziflow, there's no better time to check out the industry's best online proofing solution.

 

August

New Product Updates: August 2020 Copied to clipboard!

New Ziflow features and system updates are now available! Over the past month, we’ve rolled out new capabilities such as a new filter for finding and restoring deleted proofs, the ability to change reviewers’ notifications settings from the proof details page, and more. Check out all the new releases we’ve added to the Ziflow platform below.

New Feature Highlights

Standard Filter for Finding Deleted Proofs

It’s happened to even the most organized teams: proofs are accidentally deleted by mistake or previously deleted proofs need to be restored. In order to save users time when relocating deleted proofs, we’ve created a new Standard Filter for “Trashed Proofs” that provides users with a self-service method for immediately finding and restoring deleted proofs in their account.

Note: This filter will apply to proofs in which all versions were deleted together. For restoring individual proof versions, please reach out to Ziflow Support.

trash

Change Reviewer Notification Settings from Proof Details Page

Looking for an easier way to change a reviewers’ proof notification settings? Instead of requiring proof owners to open each stage to change how and when each reviewer is notified of proof updates and decisions, we’ve simplified this process. Proof owners can now simply click and change reviewers’ notification options right on a proof’s full details page.

detail_emailnotif

 

Additional New Features

Manager Roles: View All Proof Versions

Users with the Manager role on an account are often only added to a later version of a proof. This can limit their ability to compare previous versions and gain critical context around a project.

Now, Managers who access a proof via a personal URL will be able to see all versions of a proofeven if a certain version was not explicitly shared with them or they aren’t signed in to Ziflow.

Note: This setting only applies to users who belong to the Ziflow account containing the proof and are listed as Administrators or User/Managers with “View all” permissions in the account.

Reviewing Password Protected Live Websites

Previously, Ziflow used an automatic proxy function when loading live websites in the proof viewer. In some cases it made it difficult to review live websites that required a username and password. Today, we’ve introduced a new setting to bypass our proxy servers and attempt to load the site directly in the proof viewer.

You can disable the use of our proxy by going to the “Proof Viewer” settings and disabling “Live websites: Force proxy for all sites” and disabling “Live websites: URL rewriting”. Furthermore, to ensure your website can be loaded directly in the proof viewer it should have the following:

  • Be secure (HTTPS)
  • Allow embedding within other sites

System Updates

We’ve also added these modifications to existing features to help enhance your proofing environment!

  • Branding Updates: Administrators now have the option to hide the sign-up button on the log-in page (Business & Enterprise editions.)
  • Additional Session Authentication Options: We’ve added even more menu options to the new custom session timeout settings released last month. Administrators can now select 2-, 3-, or 4-hour web session lengths for users.

These new capabilities are live in the product now.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't yet tried Ziflow, there's no better time to check out the industry's best online proofing solution.

 

July

Product Release: July 2020 Copied to clipboard!

Our latest product release is now live. With this release, we’ve added new options for late proof reminders, custom timeout settings, and more. Keep reading to learn about these new features!

New Options for Late Proof Reminders

Automated reminders about late proofs reduce approval delays, but many organizations don’t need or want to send reminders to reviewers every single day. To better align automated reminders with specific deadline requirements, we’ve expanded the frequency options for late proof reminders from 24 hours to up to 7 days. Administrators can now choose to send late proof reminders every 7 days or more frequently, depending on turnaround preferences.

reminder


Sort Upload Files Alphabetically

To help users organize uploaded files on combined proofs, we’ve added a button that enables reviewers to quickly sort the proof upload list alphabetically.

sort


View Reviewer’s Decision Date from SOCD Status

Being able to easily see a reviewer’s decision date and time helps proof owners and project managers act quickly on proof decisions. To make this information more visible, the reviewer’s decision date now appears when hovering on the “D” in the reviewer’s SOCD status indicator.

dec_date


Custom Session Timeout Settings

Administrators are now able to change the web session length for all users in their account from our standard 60 minutes. You can set these from anywhere from 30 minutes right up to 24 hours.

keep_auth_session-1


Folder Navigation Enhancements

To enable users to move more easily between proofs and folders, we’ve made our folder breadcrumbs interactive. Users can now click on the folder breadcrumb to navigate to that particular folder.

breadcrumbs-1


Other Highlights

  • The thumbnail ratio in all proof-related emails is reworked.
  • “Stage” filter has been updated to exclude “Not Started” stages and “Processing” proofs
  • Export to PDF does not include deleted comments and their replies
  • The Timezone list is sorted by time zones
  • Zibots Updates
    • The Zibot menu will be renamed to “Connect” for better clarity.
    • For easier Zibot Webhook creation, Zibot bodies will be validated to match JSON format standards. Soft validation will enable Webhooks to be saved even if they contain different body formatting.
    • We’ve made it easier to search an option in a single select custom field on an intake form by showing all options that contain the provided text in the search.

These new capabilities are live in the product now. Current customers and those on 14-day trials can start taking advantage of them right away.

If you haven't yet tried Ziflow, there's no better time to check out the industry's best online proofing solution.

 

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