Built for your team: What's new in Ziflow

Accomplish more with the latest innovations for simplifying content review and approval.

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Product updates filtered by: Integrations and API

April

New Product Updates: April 2021 Copied to clipboard!

 

New Ziflow capabilities are now available! Over the past month, we’ve introduced new features for getting control over markup, notifying other apps when review stages start, and additional enhancements for the New Proof Viewer. Learn more below!


New Feature Highlights


Streamline text annotations 

Last month, with the release of our New Proof Viewer, we introduced a range of features for giving your team more flexibility and control over markup. Now, we've made markup even faster in the new viewer. In addition to being movable, the Text Annotation tool now appears directly next to any text you select—exactly where you need it, no mouse moving required.


Reposition annotation tools


Easily measure across multiple pages 

You can also now easily measure across multiple pages in the new viewer. With the measurement tool's new floating mode, the tool stays in place as you move between pages. This is especially helpful for teams that need to ensure consistent and accurate sizing of elements that appear on several pages as you can now check those pages against the same measure simply by navigating from page-to-page.

measurement

 

Notify other apps when review stages start 

Ziflow Connect now makes it easy to keep your team and tools in sync whenever review stages start. With the new 'Stage Started' trigger, you can automatically send notifications to your chat, project management, and other apps when a review stage kicks off.

Stage started


Experience the New proof viewer 

Still haven't tried the New Proof Viewer? In addition to markup tool enhancements, this release brings additional improvements to the viewer including: toolbar access to the 'Fit to page' control; enhanced highlight coloring of text search results for greater visibility; and automatic asset resizing to show markup when opening comments in compare mode.   

Read about the biggest improvements in our blog post announcement or visit the Help Center to learn how teams in Ziflow can transition to it.

Image 1-1 


Additional Updates

  • 'Show Custom Property in the Viewer': This option, which lets you choose whether custom properties display in 'Proof Details,' now works across all of your accounts in Ziflow. You can access this option from within Proof Viewer Settings. 
  • Comparing proofs in low resolution: To support reviewers comparing proofs at resolution levels below 1600px, page toolbar buttons can now be found under the 'More tools' list in order to prevent commenting tools from covering them.


All of these new capabilities are live in Ziflow today.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't tried Ziflow yet, there's no better time to check out the industry's leading online proofing experience.

March

New Product Updates: March 2021 Copied to clipboard!

 

New Ziflow capabilities are now available! Over the past month, we’ve introduced the New Proof Viewer as well as rolled out new capabilities for quickly creating proofs and folders, collaborating on locked and skipped review stages, and more. Check them out below!


New Feature Highlights


Meet the New proof viewer 

Reviewing creative content in Ziflow just got a whole lot better. Redesigned, rebuilt, and available now as an optional update, the New Proof Viewer brings more flexibility, focus, and speed to your team's review and approval experience.

We've just added even more features to this new second version of the viewer, including the ability to easily adjust text selections and search folders for proofs by name.

Discover all of the new viewer features in our Blog Announcement or visit the Ziflow Help Center to learn how teams in Ziflow can transition to the new viewer.



Image 1-1


Quickly create proofs, folders, and more 

With the new Quick Create menu, you can now create proofs, folders, workflow templates, users and more from just one place. Simply click the 'plus' icon on your proof dashboard, select what your team needs next, and get started!

quickly create

 

Collaborate on locked and skipped review stages 

Your team now has more control over how you collaborate after a review stage has been either locked due to an approval decision or simply skipped. Ziflow Admin's can now give reviewers any of the following abilities on locked and skipped stages: add both comments and replies; add replies only; or disable comments and replies altogether. 

collaborate after review


Notify other apps when reviewers change

Ziflow Connect now makes it easy to keep your team and tools in sync whenever there's a change in who's reviewing your content. With the new 'Stage Updates' trigger, you can automatically send notifications to your chat, project management, and other apps whenever a reviewer is added or removed from a review stage.

Stage updated

 

Filter proofs by deadline 

Need to quickly see which project is due so your team stays on track? Now you can simply by searching your proofs by deadline. Filter your proofs to see which creative is coming due, which creative was due recently, and more.

filter by deadline


Easy folder search  

It's easier than ever to find the proof folders you need when you need them. Your team can now search by folder name whenever you're selecting a folder for a proof, creating nested folders, or simply moving folders between one other. 

folder search

 


Additional Updates

  • When searching for text on a proof, you can now see search results from the very first character you type in both the first and second versions of the Proof Viewer.
  • The @mentions feature is now available on all Ziflow editions.



All of these new capabilities are live in Ziflow today.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't tried Ziflow yet, there's no better time to check out the industry's leading online proofing experience.

January

New Product Updates: January 2021 Copied to clipboard!

 

New Ziflow capabilities are now available! Over the past month, we’ve rolled out new integration capabilities for connecting Ziflow to your other apps and made it easier to visualize the stages of your team’s workflow.


New Feature Highlights

 
Notify apps when proofs are shared and workflows start

You can now keep your team in sync by automatically notifying them in project management, chat and other apps whenever proofs are shared or workflow stages start. All Ziflow admins can easily set these notifications up as webhooks directly from the API menu.

Learn more about connecting Ziflow to your other apps >


Notify apps



Easily visualize the order of workflow stages

It’s now easier to visualize the order in which workflow stages take place. Previously, stages were listed in the order in which you created them, regardless of their relationship to each other. Now, dependent stages set to begin when a previous stage ends are listed immediately after that previous stage. This way, you can more quickly see exactly which workflow stage is taking place next.

Learn more about setting up workflows >

Order


Enhanced security for app notifications 

As an additional layer of integration security, you can now verify that notifications sent from Ziflow to your other apps are properly received. Using a webhook signature key, it’s easy to verify that the information included in any notification is exactly what was sent from Ziflow. You can automatically create a webhook signature for your account directly from API settings. 

Security

 

 

These new capabilities are live in Ziflow today.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't yet tried Ziflow, there's no better time to check out the industry's best online proofing solution.

October

New Product Updates: October 2020 Copied to clipboard!

New Ziflow features and system updates are now available! Over the past month, we’ve rolled out new capabilities such new ZIbot Paths, the new way to calculate proof deadlines, and more! 

New Feature Highlights

Calculate deadlines relatively based on a previous version

We’ve introduced a new account setting today that toggles the way deadlines are copied from a previous version when creating a new revision.

Up until today, deadlines were copied using the absolute method in which the deadline date was copied as is. When proofs go through a number of review stages, prior stages’ deadlines were in the past, which means they were immediately late when creating a new proof version. That required manual adjustment when not using workflow templates.

The new account setting allows deadlines to be copied relative to that previous version’s creation date. If the first stage had 2 days between the deadline date and the creation date, when creating a new version of the proof, the deadline would be 2 days from that time.

The new setting can be found in:

  • Settings > Proofing Settings > General > Other settings > Deadlines: relative based on previous version

Note: The automatic deadline recalculation is based on business days and does not include Saturday and Sundays.

deadline_calc

Allow commenting on locked, not started or skipped stages

Today, we’ve expanded the collaboration on proofs across stages even further! We’ve added an account setting that allows reviewers to now add comments and replies on proofs even if a reviewer’s stage is locked, skipped, or not yet started.

This enables reviewers to reply to any @mentions on a proof, collaborate with other reviewers, and continue the conversation, regardless of the stage status.

The new setting can be found in:

  • Settings > Proofing Settings > Comments > Allow reviewers to comment on locked or skipped stages
Note: This will not change a reviewer’s ability to see proofs on the proofs lists or in notifications.

allow_reviewers

Zibot Paths

Flows have just become a lot smarter! We’ve introduced our newest Zibot to the family called “Paths”. Zibot Paths allows Flows to execute different Zibots based on one or more conditions.

Now there’s no more need to duplicate your flows, this new conditional Zibot helps you build multiple outcomes into one Flow, so you can automate anything you imagine.

With our intuitive UI, you can select from a list of predefined data to create as many conditions as you require. If you need an advanced condition, we also allow you to use JSONPath to access values within Ziflow objects.

Zibot Paths are currently available with flows triggered by Ziflow events and Intake forms.

paths

New: Proof Workflow Visibility Account Setting

Currently reviewers without manage permissions on a proof only see the stage they are in. However in some cases you need reviewers to see the progress of the proof.

We’ve added a new account setting that provides the option to display all the stages of a proof’s workflow to users. You can find this setting here:

  • Proofing Settings > General > Allow reviewers to view full workflow

full_wf

Updated Features

Automatically Sign-in to public URLs

Currently, reviewers are required to sign-in every time they want to access a proof via a Public URL. 

To streamline proof access and save time when opening multiple proofs, we've implemented auto-login when the "Remember Me" option is selected. When the reviewer opens the proof on the same computer and browser after the first login, the Proof VIewer will open automatically without a sign-in screen or button. 

  • Auto-login will only apply to proofs that require just an email for login. If authentication is required on a proof, reviewers will still need to authenticate with a token or password.
  • The reviewer’s email will be remembered until browser cookies are removed.

public_singin

Exporting Comments: Full-page Thumbnail Option

We’ve also added a new option for including a full page thumbnail of the comment markup when exploring comments to PDF. 

When selecting “Export to PDF,” users can now choose to see a full page thumbnail of the markup or or display them as zoomed-in thumbnails on the PDF export.

export_pdf_full_image

Dedicated API Endpoints to Manage Proof Reviewers

To minimize the overhead when adding, updating and removing reviewers on a proof, we’ve introduced three dedicated API endpoints to manage reviewers on a proof.

You can find our API documentation here.

These new capabilities are live in the product now.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't yet tried Ziflow, there's no better time to check out the industry's best online proofing solution.

June

Product Release: June 2020 Copied to clipboard!

Our latest product release is now live. With this release, we’ve rolled out new mobile UI enhancements, new smart list filtering by stages, and more. Read on to learn more!

New Mobile UI Enhancements

Keeping projects moving means being able to proof content away from the office or your desktop/laptop browsers. To support proofing on the go, we’ve overhauled the Ziflow mobile UI experience with new features that improve the ease and readability of mobile review and approval. Mobile users can now:

  • Draw markups when adding a comment
  • See the timeline on video proofs
  • View the full list of comments or hide comments for full-screen review
  • Edit, delete, label, like and resolve comments
  • Switch to dark mode

There’s no app installation required to use the Ziflow mobile UI on your phone or tablet. Simply log into Ziflow on your Chrome or Safari browser to start proofing!  

mobile

Smart List Filtering by Stage and Status

Users need to quickly filter to the most relevant or time-sensitive proofs, especially when working with many projects that all require multi-stage review. We've added new filters that allows users to quickly drill down to proofs that are in progress in specific stages and need their approval action. Users can now: 

  • Filter by their own stage and its status
  • Filter by stage name and its status

We've also updated the "Proofs to review" smart view to only include proofs that have a user's stage in progress and are awaiting their decision.

stagefilter

Additional Adobe Plugin Updates

We've added on to our recent release of the Ziflow plugin for Adobe Premiere and After Effects with more updates that further help video editors work with a large volume of proofs in the Adobe suite. With the plugin, users can now see proofs per folder and filter by standard smart lists. They can also use custom presets for preferred rendering quality. 

pluginfilter

More Naming Convention Options for New Proof Versions

Naming conventions often need to change when new proof versions are created. Instead of requiring new versions to take on the previous version name, we've added an administrator setting that allows users to select if a new version should be named after the previous version or the first file’s name.

versionname-1

Proof Viewer: Saved Page Layouts and Filter Settings

Each reviewer has their own preferred way of filtering and viewing proofs. Instead of requiring reviewers to manually apply these settings each time they open a proof, the Ziflow Proof Viewer will now remember and apply a reviewer's page layout (single, continual, or magazine) and filters (sort, contains, labels, etc.) locally on their browser.

Folder Sharing Across Accounts

When managing many proofs spread out across different accounts, being able to share content between accounts is necessary for referencing related designs, projects, and more. To improve content sharing, we've now made it possible to share folders with external users in any account who are listed on your account’s People list.

Other Highlights:

  • API Enhancements:
    • The user object now includes account information:Account ID
    • Account name
    • Whether the account is their primary login account or not
  • Custom decision labels
    • Decision status will now include its corresponding custom decision label

These new capabilities are live in the product now. Current customers and those on 14-day trials can start taking advantage of them right away.

If you haven't yet tried Ziflow, there's no better time to check out the industry's best online proofing solution.

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