Built for your team: What's new in Ziflow

Accomplish more with the latest innovations for simplifying content review and approval.

why-ziflow-visual

Product updates filtered by: Proof Management

March

New Product Updates: March 2021 Copied to clipboard!

 

New Ziflow capabilities are now available! Over the past month, we’ve introduced the New Proof Viewer as well as rolled out new capabilities for quickly creating proofs and folders, collaborating on locked and skipped review stages, and more. Check them out below!


New Feature Highlights


Meet the New proof viewer 

Reviewing creative content in Ziflow just got a whole lot better. Redesigned, rebuilt, and available now as an optional update, the New Proof Viewer brings more flexibility, focus, and speed to your team's review and approval experience.

We've just added even more features to this new second version of the viewer, including the ability to easily adjust text selections and search folders for proofs by name.

Discover all of the new viewer features in our Blog Announcement or visit the Ziflow Help Center to learn how teams in Ziflow can transition to the new viewer.



Image 1-1


Quickly create proofs, folders, and more 

With the new Quick Create menu, you can now create proofs, folders, workflow templates, users and more from just one place. Simply click the 'plus' icon on your proof dashboard, select what your team needs next, and get started!

quickly create

 

Collaborate on locked and skipped review stages 

Your team now has more control over how you collaborate after a review stage has been either locked due to an approval decision or simply skipped. Ziflow Admin's can now give reviewers any of the following abilities on locked and skipped stages: add both comments and replies; add replies only; or disable comments and replies altogether. 

collaborate after review


Notify other apps when reviewers change

Ziflow Connect now makes it easy to keep your team and tools in sync whenever there's a change in who's reviewing your content. With the new 'Stage Updates' trigger, you can automatically send notifications to your chat, project management, and other apps whenever a reviewer is added or removed from a review stage.

Stage updated

 

Filter proofs by deadline 

Need to quickly see which project is due so your team stays on track? Now you can simply by searching your proofs by deadline. Filter your proofs to see which creative is coming due, which creative was due recently, and more.

filter by deadline


Easy folder search  

It's easier than ever to find the proof folders you need when you need them. Your team can now search by folder name whenever you're selecting a folder for a proof, creating nested folders, or simply moving folders between one other. 

folder search

 


Additional Updates

  • When searching for text on a proof, you can now see search results from the very first character you type in both the first and second versions of the Proof Viewer.
  • The @mentions feature is now available on all Ziflow editions.



All of these new capabilities are live in Ziflow today.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't tried Ziflow yet, there's no better time to check out the industry's leading online proofing experience.

December

New Product Updates: December 2020 Copied to clipboard!

 

New Ziflow features and system updates are now available! Over the past month, we’ve rolled out new capabilities such as late stage labels in the workflow diagram, deadlines on pending workflow, stages, and more!

New Feature Highlights

Late stage label added to the workflow diagram

Proof managers, especially those overseeing a large volume of projects, need an immediate way to see if a particular proof stage is late.

Proof managers can always see if a stage deadline has passed by clicking through the stages of a proof’s workflow. Now, we’ve added information about any late stages directly to the workflow diagram in the sidebar so proof managers can see missed deadlines right away and take actionable steps even faster. 

2021_latestage

Set “Specific Date” deadlines on pending workflow stages

Proof stages are now even more flexible! Previously, if a stage was due to start at a later time, the deadline could only be relative. Now, proof creators may set a specific start date and time on any stage, including stages that are started manually and stages triggered by another stage or action.

deadline_spec_date

Lock stages when deadlines are reached

With this release, it’s also easier than ever to manage set review times for a specific stage. In the proof lock stage dropdown menu, we’ve added an additional option that allows proof creators or managers to lock the stage for review once the review deadline has passed.

deadline_reached_lock

Updated Features

PDF Export Enhancements

We’ve also further added to our Export to PDF capabilities.

Now, it’s possible to export comments in a large, half-page thumbnail display for each comment for even greater readability.

Additionally, links to attachments on comments will be included in the PDF export for easy access and download later on.

pdf_att

System Updates

  • An account setting to disable the pop-up notice when leaving the viewer before saving a comment.
  • Reviewers that previously had commenting rights on a proof will no longer be able to edit or delete their own comments if these rights are removed.
  • Public API updates
    • Contact enhancements include creating, editing and updating guests.
    • Create video proofs with subtitles
      • Integrations that use the Public API to create proofs will be able to add a subtitle file to video proofs
    • New settings for “Export comments to PDF” endpoints
      • Export only specific version or all versions of a proof
      • Annotation thumbnail options:
      • Small thumbnail - markup area only
        • Small thumbnail - full page
        • Large thumbnail - full page
      • These apply to both the GET and POST endpoints
  • Ziflow Connect: Added the ability to trigger flows when a proof fails to process


These new capabilities are live in the product now.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't yet tried Ziflow, there's no better time to check out the industry's best online proofing solution.

November

New Product Updates: November 2020 Copied to clipboard!

New Ziflow capabilities are now available! Over the past month, we’ve rolled out subtitles on video proofs, the ability to create proofs from Microsoft Office templates, and more!

 

New Feature Highlights

Subtitles on video proofs

Video proofing in Ziflow just took another exciting step forward! We’re happy to announce that we now support subtitles on video proofs, allowing reviewers to proof subtitles alongside video content for complete context.

Reviewers can upload a subtitle file with a video file and Ziflow will automatically match the files to create one video proof with subtitles. Subtitles can be toggled on and off during video playback.

This feature supports one subtitle file per video proof. Supported subtitles files formats include:

  • srt
  • vtt

subs

Create proofs from Microsoft Office Document and Excel file templates

We’ve also further expanded the many file types supported in Ziflow. Now, users can upload proofs from Microsoft Office and Microsoft Excel template files, providing even more options for proofing.

Supported files include:

  • dot
  • xlt
  • dotx
  • xltx

xltx_dotx

Automatically connect workflow stages when a stage is deleted

We’ve made it easier than ever to remove stages in a workflow without disrupting the entire stage sequence.

If a particular stage is no longer needed on a workflow, when it is deleted, any following stages in the workflow will now automatically connect to the parent stage. This will recalibrate the remaining stages around the parent stage’s trigger instead of starting the next stage immediately.

This update will work when creating and editing proofs, workflow templates and Zibots. If there are no parent stages remaining to connect the stage, then the next stage will start immediately.

2018-delete-stage

Updated Features

More stage details in the sidebar diagram

Now, it’s easier than ever to see the proof workflow progress at a glance. We’ve added even more details about proof stages right into the side panel diagram on a proof so managers can quickly evaluate stage-based decisions, statuses, and more without needing to click through into each stage.

In addition to showing the stage name, reviewers, and how stages are connected, the side panel now also displays:

  • The stage status
    • Not started
    • In progress
    • Completed
    • Skipped
    • Locked
  • Stage decision progress

diagram

Transfer flow ownership after deleting a user

We’ve also made it easier to reassign ownership of Connect Flows when deleting a user. Occasionally, due to changes on a team or project, you may need to replace users and transfer the management of their flows. Instead of simply disabling those flows when a user is deleted, we’ve updated the settings to allow that user’s flows to be reassigned to another user.


These new capabilities are live in the product now.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't yet tried Ziflow, there's no better time to check out the industry's best online proofing solution.

August

New Product Updates: August 2020 Copied to clipboard!

New Ziflow features and system updates are now available! Over the past month, we’ve rolled out new capabilities such as a new filter for finding and restoring deleted proofs, the ability to change reviewers’ notifications settings from the proof details page, and more. Check out all the new releases we’ve added to the Ziflow platform below.

New Feature Highlights

Standard Filter for Finding Deleted Proofs

It’s happened to even the most organized teams: proofs are accidentally deleted by mistake or previously deleted proofs need to be restored. In order to save users time when relocating deleted proofs, we’ve created a new Standard Filter for “Trashed Proofs” that provides users with a self-service method for immediately finding and restoring deleted proofs in their account.

Note: This filter will apply to proofs in which all versions were deleted together. For restoring individual proof versions, please reach out to Ziflow Support.

trash

Change Reviewer Notification Settings from Proof Details Page

Looking for an easier way to change a reviewers’ proof notification settings? Instead of requiring proof owners to open each stage to change how and when each reviewer is notified of proof updates and decisions, we’ve simplified this process. Proof owners can now simply click and change reviewers’ notification options right on a proof’s full details page.

detail_emailnotif

 

Additional New Features

Manager Roles: View All Proof Versions

Users with the Manager role on an account are often only added to a later version of a proof. This can limit their ability to compare previous versions and gain critical context around a project.

Now, Managers who access a proof via a personal URL will be able to see all versions of a proofeven if a certain version was not explicitly shared with them or they aren’t signed in to Ziflow.

Note: This setting only applies to users who belong to the Ziflow account containing the proof and are listed as Administrators or User/Managers with “View all” permissions in the account.

Reviewing Password Protected Live Websites

Previously, Ziflow used an automatic proxy function when loading live websites in the proof viewer. In some cases it made it difficult to review live websites that required a username and password. Today, we’ve introduced a new setting to bypass our proxy servers and attempt to load the site directly in the proof viewer.

You can disable the use of our proxy by going to the “Proof Viewer” settings and disabling “Live websites: Force proxy for all sites” and disabling “Live websites: URL rewriting”. Furthermore, to ensure your website can be loaded directly in the proof viewer it should have the following:

  • Be secure (HTTPS)
  • Allow embedding within other sites

System Updates

We’ve also added these modifications to existing features to help enhance your proofing environment!

  • Branding Updates: Administrators now have the option to hide the sign-up button on the log-in page (Business & Enterprise editions.)
  • Additional Session Authentication Options: We’ve added even more menu options to the new custom session timeout settings released last month. Administrators can now select 2-, 3-, or 4-hour web session lengths for users.

These new capabilities are live in the product now.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't yet tried Ziflow, there's no better time to check out the industry's best online proofing solution.

 

July

Product Release: July 2020 Copied to clipboard!

Our latest product release is now live. With this release, we’ve added new options for late proof reminders, custom timeout settings, and more. Keep reading to learn about these new features!

New Options for Late Proof Reminders

Automated reminders about late proofs reduce approval delays, but many organizations don’t need or want to send reminders to reviewers every single day. To better align automated reminders with specific deadline requirements, we’ve expanded the frequency options for late proof reminders from 24 hours to up to 7 days. Administrators can now choose to send late proof reminders every 7 days or more frequently, depending on turnaround preferences.

reminder


Sort Upload Files Alphabetically

To help users organize uploaded files on combined proofs, we’ve added a button that enables reviewers to quickly sort the proof upload list alphabetically.

sort


View Reviewer’s Decision Date from SOCD Status

Being able to easily see a reviewer’s decision date and time helps proof owners and project managers act quickly on proof decisions. To make this information more visible, the reviewer’s decision date now appears when hovering on the “D” in the reviewer’s SOCD status indicator.

dec_date


Custom Session Timeout Settings

Administrators are now able to change the web session length for all users in their account from our standard 60 minutes. You can set these from anywhere from 30 minutes right up to 24 hours.

keep_auth_session-1


Folder Navigation Enhancements

To enable users to move more easily between proofs and folders, we’ve made our folder breadcrumbs interactive. Users can now click on the folder breadcrumb to navigate to that particular folder.

breadcrumbs-1


Other Highlights

  • The thumbnail ratio in all proof-related emails is reworked.
  • “Stage” filter has been updated to exclude “Not Started” stages and “Processing” proofs
  • Export to PDF does not include deleted comments and their replies
  • The Timezone list is sorted by time zones
  • Zibots Updates
    • The Zibot menu will be renamed to “Connect” for better clarity.
    • For easier Zibot Webhook creation, Zibot bodies will be validated to match JSON format standards. Soft validation will enable Webhooks to be saved even if they contain different body formatting.
    • We’ve made it easier to search an option in a single select custom field on an intake form by showing all options that contain the provided text in the search.

These new capabilities are live in the product now. Current customers and those on 14-day trials can start taking advantage of them right away.

If you haven't yet tried Ziflow, there's no better time to check out the industry's best online proofing solution.

 

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