Built for your team: What's new in Ziflow

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Product updates filtered by: Review Collaboration

July

Expanded Media and Enhancements in the New Proof Viewer Copied to clipboard!

The latest version of Ziflow’s Proof Viewer, released in March, just got a lot better. With expanded media support, light mode, and single page view, the new viewer makes it easier than ever for teams to visualize their content, get control over markup, and make feedback faster. 

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Expanded Media Support

The new viewer now supports a full range of media, including videos, live websites, rich media, and static content types. That means your team can now review all of your content in the most flexible and focused review environment ever.

Ready to start using the new viewer? Your Ziflow Admin can make the switch to the new version of the viewer in Account Settings > Proof Settings > Proof Viewer > New Viewer.

If you have already moved to the new viewer for static content types, this switch will take place automatically in the coming weeks. Look out for more news and updates to come!

video-1

 

Light Mode Interface

In addition to expanded media support, the new viewer now also offers a light mode interface. For teams that need to review lighter colored content, light mode helps reduce color contrast to maintain a consistent viewing color. You can toggle between light and dark modes in the 'Proof Viewer Settings' section of the viewer menu. 


 

Single Page View 

Now, in addition to magazine and continuous page views, you can view proofs as a series of single pages. Teams can quickly switch between and rotate views so it's always easy to get to the view that's right for you.
 


Additional Features

There are even more new capabilities now available in the new viewer, including: 

  • Superscript and subscript text formatting in comments. 
  • Clickable links in website snapshot proofs.
  • Keyboard shortcuts for video proofing.
  • Mobile experience allows pinch to zoom in-and-out.


Getting Started

Image 1-1-1

 

The new viewer brings a ton of new enhancements to the Ziflow review experience including a streamlined interface, more flexible markup, faster commenting, easier version comparison, and more. Learn how to make the switch and get the most out of the new viewer by heading over to the Ziflow Help Center

 

April

New Product Updates: April 2021 Copied to clipboard!

 

New Ziflow capabilities are now available! Over the past month, we’ve introduced new features for getting control over markup, notifying other apps when review stages start, and additional enhancements for the New Proof Viewer. Learn more below!


New Feature Highlights


Streamline text annotations 

Last month, with the release of our New Proof Viewer, we introduced a range of features for giving your team more flexibility and control over markup. Now, we've made markup even faster in the new viewer. In addition to being movable, the Text Annotation tool now appears directly next to any text you select—exactly where you need it, no mouse moving required.


Reposition annotation tools


Easily measure across multiple pages 

You can also now easily measure across multiple pages in the new viewer. With the measurement tool's new floating mode, the tool stays in place as you move between pages. This is especially helpful for teams that need to ensure consistent and accurate sizing of elements that appear on several pages as you can now check those pages against the same measure simply by navigating from page-to-page.

measurement

 

Notify other apps when review stages start 

Ziflow Connect now makes it easy to keep your team and tools in sync whenever review stages start. With the new 'Stage Started' trigger, you can automatically send notifications to your chat, project management, and other apps when a review stage kicks off.

Stage started


Experience the New proof viewer 

Still haven't tried the New Proof Viewer? In addition to markup tool enhancements, this release brings additional improvements to the viewer including: toolbar access to the 'Fit to page' control; enhanced highlight coloring of text search results for greater visibility; and automatic asset resizing to show markup when opening comments in compare mode.   

Read about the biggest improvements in our blog post announcement or visit the Help Center to learn how teams in Ziflow can transition to it.

Image 1-1 


Additional Updates

  • 'Show Custom Property in the Viewer': This option, which lets you choose whether custom properties display in 'Proof Details,' now works across all of your accounts in Ziflow. You can access this option from within Proof Viewer Settings. 
  • Comparing proofs in low resolution: To support reviewers comparing proofs at resolution levels below 1600px, page toolbar buttons can now be found under the 'More tools' list in order to prevent commenting tools from covering them.


All of these new capabilities are live in Ziflow today.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't tried Ziflow yet, there's no better time to check out the industry's leading online proofing experience.

March

New Product Updates: March 2021 Copied to clipboard!

 

New Ziflow capabilities are now available! Over the past month, we’ve introduced the New Proof Viewer as well as rolled out new capabilities for quickly creating proofs and folders, collaborating on locked and skipped review stages, and more. Check them out below!


New Feature Highlights


Meet the New proof viewer 

Reviewing creative content in Ziflow just got a whole lot better. Redesigned, rebuilt, and available now as an optional update, the New Proof Viewer brings more flexibility, focus, and speed to your team's review and approval experience.

We've just added even more features to this new second version of the viewer, including the ability to easily adjust text selections and search folders for proofs by name.

Discover all of the new viewer features in our Blog Announcement or visit the Ziflow Help Center to learn how teams in Ziflow can transition to the new viewer.



Image 1-1


Quickly create proofs, folders, and more 

With the new Quick Create menu, you can now create proofs, folders, workflow templates, users and more from just one place. Simply click the 'plus' icon on your proof dashboard, select what your team needs next, and get started!

quickly create

 

Collaborate on locked and skipped review stages 

Your team now has more control over how you collaborate after a review stage has been either locked due to an approval decision or simply skipped. Ziflow Admin's can now give reviewers any of the following abilities on locked and skipped stages: add both comments and replies; add replies only; or disable comments and replies altogether. 

collaborate after review


Notify other apps when reviewers change

Ziflow Connect now makes it easy to keep your team and tools in sync whenever there's a change in who's reviewing your content. With the new 'Stage Updates' trigger, you can automatically send notifications to your chat, project management, and other apps whenever a reviewer is added or removed from a review stage.

Stage updated

 

Filter proofs by deadline 

Need to quickly see which project is due so your team stays on track? Now you can simply by searching your proofs by deadline. Filter your proofs to see which creative is coming due, which creative was due recently, and more.

filter by deadline


Easy folder search  

It's easier than ever to find the proof folders you need when you need them. Your team can now search by folder name whenever you're selecting a folder for a proof, creating nested folders, or simply moving folders between one other. 

folder search

 


Additional Updates

  • When searching for text on a proof, you can now see search results from the very first character you type in both the first and second versions of the Proof Viewer.
  • The @mentions feature is now available on all Ziflow editions.



All of these new capabilities are live in Ziflow today.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't tried Ziflow yet, there's no better time to check out the industry's leading online proofing experience.

November

New Product Updates: November 2020 Copied to clipboard!

New Ziflow capabilities are now available! Over the past month, we’ve rolled out subtitles on video proofs, the ability to create proofs from Microsoft Office templates, and more!

 

New Feature Highlights

Subtitles on video proofs

Video proofing in Ziflow just took another exciting step forward! We’re happy to announce that we now support subtitles on video proofs, allowing reviewers to proof subtitles alongside video content for complete context.

Reviewers can upload a subtitle file with a video file and Ziflow will automatically match the files to create one video proof with subtitles. Subtitles can be toggled on and off during video playback.

This feature supports one subtitle file per video proof. Supported subtitles files formats include:

  • srt
  • vtt

subs

Create proofs from Microsoft Office Document and Excel file templates

We’ve also further expanded the many file types supported in Ziflow. Now, users can upload proofs from Microsoft Office and Microsoft Excel template files, providing even more options for proofing.

Supported files include:

  • dot
  • xlt
  • dotx
  • xltx

xltx_dotx

Automatically connect workflow stages when a stage is deleted

We’ve made it easier than ever to remove stages in a workflow without disrupting the entire stage sequence.

If a particular stage is no longer needed on a workflow, when it is deleted, any following stages in the workflow will now automatically connect to the parent stage. This will recalibrate the remaining stages around the parent stage’s trigger instead of starting the next stage immediately.

This update will work when creating and editing proofs, workflow templates and Zibots. If there are no parent stages remaining to connect the stage, then the next stage will start immediately.

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Updated Features

More stage details in the sidebar diagram

Now, it’s easier than ever to see the proof workflow progress at a glance. We’ve added even more details about proof stages right into the side panel diagram on a proof so managers can quickly evaluate stage-based decisions, statuses, and more without needing to click through into each stage.

In addition to showing the stage name, reviewers, and how stages are connected, the side panel now also displays:

  • The stage status
    • Not started
    • In progress
    • Completed
    • Skipped
    • Locked
  • Stage decision progress

diagram

Transfer flow ownership after deleting a user

We’ve also made it easier to reassign ownership of Connect Flows when deleting a user. Occasionally, due to changes on a team or project, you may need to replace users and transfer the management of their flows. Instead of simply disabling those flows when a user is deleted, we’ve updated the settings to allow that user’s flows to be reassigned to another user.


These new capabilities are live in the product now.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't yet tried Ziflow, there's no better time to check out the industry's best online proofing solution.

October

New Product Updates: October 2020 Copied to clipboard!

New Ziflow features and system updates are now available! Over the past month, we’ve rolled out new capabilities such new ZIbot Paths, the new way to calculate proof deadlines, and more! 

New Feature Highlights

Calculate deadlines relatively based on a previous version

We’ve introduced a new account setting today that toggles the way deadlines are copied from a previous version when creating a new revision.

Up until today, deadlines were copied using the absolute method in which the deadline date was copied as is. When proofs go through a number of review stages, prior stages’ deadlines were in the past, which means they were immediately late when creating a new proof version. That required manual adjustment when not using workflow templates.

The new account setting allows deadlines to be copied relative to that previous version’s creation date. If the first stage had 2 days between the deadline date and the creation date, when creating a new version of the proof, the deadline would be 2 days from that time.

The new setting can be found in:

  • Settings > Proofing Settings > General > Other settings > Deadlines: relative based on previous version

Note: The automatic deadline recalculation is based on business days and does not include Saturday and Sundays.

deadline_calc

Allow commenting on locked, not started or skipped stages

Today, we’ve expanded the collaboration on proofs across stages even further! We’ve added an account setting that allows reviewers to now add comments and replies on proofs even if a reviewer’s stage is locked, skipped, or not yet started.

This enables reviewers to reply to any @mentions on a proof, collaborate with other reviewers, and continue the conversation, regardless of the stage status.

The new setting can be found in:

  • Settings > Proofing Settings > Comments > Allow reviewers to comment on locked or skipped stages
Note: This will not change a reviewer’s ability to see proofs on the proofs lists or in notifications.

allow_reviewers

Zibot Paths

Flows have just become a lot smarter! We’ve introduced our newest Zibot to the family called “Paths”. Zibot Paths allows Flows to execute different Zibots based on one or more conditions.

Now there’s no more need to duplicate your flows, this new conditional Zibot helps you build multiple outcomes into one Flow, so you can automate anything you imagine.

With our intuitive UI, you can select from a list of predefined data to create as many conditions as you require. If you need an advanced condition, we also allow you to use JSONPath to access values within Ziflow objects.

Zibot Paths are currently available with flows triggered by Ziflow events and Intake forms.

paths

New: Proof Workflow Visibility Account Setting

Currently reviewers without manage permissions on a proof only see the stage they are in. However in some cases you need reviewers to see the progress of the proof.

We’ve added a new account setting that provides the option to display all the stages of a proof’s workflow to users. You can find this setting here:

  • Proofing Settings > General > Allow reviewers to view full workflow

full_wf

Updated Features

Automatically Sign-in to public URLs

Currently, reviewers are required to sign-in every time they want to access a proof via a Public URL. 

To streamline proof access and save time when opening multiple proofs, we've implemented auto-login when the "Remember Me" option is selected. When the reviewer opens the proof on the same computer and browser after the first login, the Proof VIewer will open automatically without a sign-in screen or button. 

  • Auto-login will only apply to proofs that require just an email for login. If authentication is required on a proof, reviewers will still need to authenticate with a token or password.
  • The reviewer’s email will be remembered until browser cookies are removed.

public_singin

Exporting Comments: Full-page Thumbnail Option

We’ve also added a new option for including a full page thumbnail of the comment markup when exploring comments to PDF. 

When selecting “Export to PDF,” users can now choose to see a full page thumbnail of the markup or or display them as zoomed-in thumbnails on the PDF export.

export_pdf_full_image

Dedicated API Endpoints to Manage Proof Reviewers

To minimize the overhead when adding, updating and removing reviewers on a proof, we’ve introduced three dedicated API endpoints to manage reviewers on a proof.

You can find our API documentation here.

These new capabilities are live in the product now.  Current customers, and those on 14-day trials can start taking advantage of them right away.  

If you haven't yet tried Ziflow, there's no better time to check out the industry's best online proofing solution.

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