If you're managing creative projects across multiple asset types (videos, web pages, static designs, and more) choosing the right proofing software is critical. Both Ziflow and ReviewStudio offer tools for online feedback and approvals, but they’re built for very different types of teams.
ReviewStudio is a lightweight solution designed for small teams with simple workflows. It covers basic markup and commenting, but lacks the deeper automation, integrations, and enterprise-level governance required for more complex review environments.
Ziflow, on the other hand, was purpose-built for creative operations at scale. It offers advanced features like automated multi-stage workflows, audit-ready compliance, 1,200+ supported media types, and deep integrations with Adobe Creative Cloud, monday.com, Slack, and more.
In this comparison, we’ll break down how Ziflow and ReviewStudio stack up across key categories like workflow automation, asset support, compliance, scalability, and integration — so you can decide which platform best fits your team’s creative review needs.
|
ReviewStudio
|
Reviews (Capterra) | |
|
Suitable for file-by-file reviews; not optimized for multi-asset campaigns.
|
Multi-asset campaign reviews |
|
|
Simple version tracking for small teams; lacks enterprise-grade controls.
|
Version management |
|
|
Covers common media types, but not intended for complex or interactive formats.
|
Media types |
|
|
Supports basic one-stage review flows only.
|
Workflows & review stages |
|
|
Generally reliable for small teams; not tested at enterprise scale.
|
Reliability (uptime) |
|
|
No intake or upload form functionality.
|
Intake forms |
|
|
Reporting not supported.
|
Reporting |
|
|
Not compliant for signature-based review.
|
E-signatures & compliance |
|
|
No integration support.
|
Creative & PM integrations |
|
|
Plugin support not provided.
|
Adobe plugins |
|
|
Lightweight standalone tool.
|
Standalone platform |
|
|
No checklist support.
|
Checklists |
|
ReviewStudio supports basic linear workflows, which work fine for small teams with straightforward approval needs. However, as creative projects scale, the lack of automation quickly becomes a bottleneck. Ziflow, in contrast, offers advanced workflow automation with sequential or parallel stages, conditional logic, and SLA triggers. This makes it easy to build structured, repeatable review processes (no manual coordination required).
Ziflow provides robust creative workflow reporting tools, including workflow analytics, review activity dashboards, and usage insights, giving creative ops leaders the data they need to improve processes and prove value. ReviewStudio, on the other hand, offers minimal reporting beyond basic proof activity. If tracking performance or demonstrating review cycle impact is important to your team, Ziflow offers a significant advantage.
Ziflow enables true multi-asset review sessions, allowing teams to group and review all creative assets tied to a campaign (videos, images, PDFs, web content) in one centralized proof. ReviewStudio, by contrast, treats assets as single files, lacking the structure needed for holistic campaign-level collaboration. This makes Ziflow far better suited for teams managing cross-channel creative output.
When it comes to enterprise readiness, Ziflow clearly leads. It offers SOC 2 certification, detailed audit trails, e-signatures, SSO, and highly granular permissions. ReviewStudio lacks many of these controls, which can be a concern for regulated industries or teams that need to demonstrate compliance. For secure, auditable collaboration, Ziflow is built to meet higher standards.
ReviewStudio offers limited integrations, primarily supporting file-based workflows. Ziflow, in contrast, integrates natively with the tools creative teams already use — Adobe Creative Cloud, Slack, monday.com, Asana, Dropbox, and more. These integrations ensure feedback flows seamlessly between platforms, reducing duplicate work and speeding up approvals.
ReviewStudio is best suited for small teams and lighter use cases. While it works well at that scale, its features and support model aren’t built for enterprise complexity. Ziflow is designed to scale — from a few assets to thousands — with 24/7 global support, customizable onboarding, and infrastructure that supports high-volume creative operations.
Ziflow supports customizable review checklists that can be embedded into proofs to enforce brand, legal, or regulatory standards, especially useful in industries like pharma, finance, or CPG. ReviewStudio doesn’t offer built-in checklist capabilities, making it harder to standardize or audit proofing decisions across teams.
“Our creative workflow has really been transformed by Ziflow! As a team with a steady flow of projects, we were in need of a tool that could smooth out our review and approval processes, and Ziflow has worked beautifully for us. The platform is remarkably user-friendly and clear to navigate. Even our less tech-inclined team members have found it simple to operate, which has cut our onboarding time down to almost nothing.
Ziflow has a complete set of features that serve all our needs. It has what we need for version control. It has what we need for automated workflows.”
“We compared multiple software providers and this was the best. It had solutions that we did not even know we needed! It was also great to see this for all file formats being available. We use it for website proofing, ads proofing and even PDF proofing. Multiple workflows and people can be setup.”
“We tested a lot of other platforms and Ziflow is the best by far. We were able to easily integrate it into our systems to track status along with other elements. They take the management out of the design process so you can concentrate on what you do best... Creating!”
If you're currently using ReviewStudio (or exploring it as your first proofing tool) it likely means you're already feeling the pain of disorganized feedback, too many file versions, or missed deadlines. And while ReviewStudio can be a helpful entry-level tool for small teams, it quickly reaches its limits as your creative workflow becomes more complex.
Ziflow is purpose-built for teams that need more than just basic markup. It brings advanced workflow automation, multi-asset campaign reviews, and enterprise-ready compliance features like e-signatures, audit trails, and role-based access controls. Unlike ReviewStudio, which only supports linear workflows and single-asset reviews, Ziflow helps you streamline feedback across entire campaigns — videos, web pages, PDFs, and more — all within one scalable platform.
If you're ready to move past lightweight tools and build a review and approval process that grows with your team, Ziflow gives you the flexibility, control, and performance to get there.
Ziflow supports complex, multi-stage workflows with conditional logic, parallel approvals, automated triggers, and version locking (ideal for scaling creative operations). ReviewStudio offers basic linear workflows that require manual coordination, which may work for small teams but quickly become limiting as projects grow in complexity.
Ziflow allows teams to review multiple asset types — videos, PDFs, websites, images, HTML5 — in a single, centralized proofing session. ReviewStudio handles assets one at a time and lacks the ability to group assets as part of a campaign, making it harder to manage cross-channel creative work.
Absolutely. Ziflow includes advanced automation features like sequential/parallel workflows, reviewer-specific permissions, SLA-based triggers, and automated routing based on decisions. ReviewStudio does not offer automation or conditional logic, requiring manual oversight of each review stage.
Yes. Ziflow is designed to scale with large teams and agency-client workflows. It supports 1,200+ file types, advanced reviewer roles, 24/7 support, and integrations with platforms like Adobe, Slack, and monday.com. ReviewStudio is more suitable for freelancers or small teams with simple needs.
ReviewStudio typically has lower upfront costs for smaller teams. However, Ziflow delivers significantly more value with enterprise-grade automation, compliance features, and scalability. For teams managing multiple reviewers, high volumes of assets, or complex workflows, Ziflow offers a better return on investment.
Both platforms are user-friendly, but Ziflow balances simplicity with power. It’s easy for casual reviewers to leave feedback, while power users can build detailed workflows and manage large-scale operations. ReviewStudio has a clean interface but lacks the deeper functionality many teams eventually need.
Ziflow is a better fit for agencies managing multiple clients, campaigns, and file types. It offers customizable workflows, client-specific permissions, branded intake forms, private comments, and automated version control — all critical for keeping feedback organized across accounts. ReviewStudio can work for simple client reviews, but lacks the advanced workflow governance, integrations, and scalability agencies need to streamline collaboration at scale.
If your team is growing, juggling multiple types of creative content, or struggling to keep feedback organized across reviewers and campaigns, Ziflow is the stronger, more scalable choice. It’s built for creative teams that need structure, automation, and flexibility, supporting everything from complex workflows to compliance requirements, across 1,200+ file types.
That said, ReviewStudio may be a good fit for small creative teams or freelancers who just need a simple way to share and mark up a few files. It’s easy to get started and works well for one-off projects that don’t require automation, integration, or layered permissions.
But as your needs grow (especially if you’re managing multiple stakeholders, campaigns, or approval stages) ReviewStudio’s limitations quickly become apparent. It lacks workflow automation, campaign-based review, advanced compliance features, and robust integrations with the tools modern creative teams rely on.