Marketing Teams
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Marketing approval software that cuts appproval times by 59%

Ziflow empowers marketing teams to deliver high-quality, on-brand campaigns faster. Centralize feedback, improve alignment, and maintain control over every asset—from social posts to full-scale campaigns—all in one platform.

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FOR MARKETING TEAMS

Deliver high-quality content that makes an impact

Marketing should focus on strategy, not endless revisions. Ziflow allows your team to prioritize the big picture, ensuring every piece of content serves your campaign goals and overall brand vision.

Simplified campaign management

Automated workflows eliminate manual processes, freeing your team to focus on what matters: strategic marketing outcomes and greater customer engagement.

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Nothing slips through the cracks

Ziflow’s version control and review capabilities give stakeholders the visibility they need to make confident, strategic decisions on campaign-ready assets, reducing the risk of last-minute errors.

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Strategic marketing efficiency

With Ziflow, your team can leave the details to an automated, highly organized review process, ensuring each campaign aligns with high-level objectives and makes a measurable difference.

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ROI

Keep marketing campaigns on schedule and aligned

Marketing teams are constantly juggling deadlines, approvals, and creative assets. Ziflow streamlines feedback cycles so that your team can cut down on review times, stay organized, and bring campaigns to market faster.

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59%

time saved managing proofing workflows

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2.2x

faster campaign delivery & project completion

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30%

fewer versions needed for final approval

AUTOMATE YOUR MARKETING APPROVAL WORKFLOW

Get campaigns into the market faster

With a streamlined proofing and approval process powered by Ziflow, marketing teams can cut down on review cycles, reduce bottlenecks, and ensure campaigns launch on time—without sacrificing quality.

Centralize feedback

Avoid scattered feedback with Ziflow’s centralized platform, where every team member can review, comment, and approve assets directly on a shared interface.

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Fewer delays, better alignment

Keep all stakeholders aligned with a clear review and approval flow, reducing back-and-forth and allowing your team to execute faster.

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Real-time transparency

Ziflow’s dashboard provides up-to-the-minute status updates, so you always know which assets are ready to go and which need attention.

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ACCOUNTABILITY

Protect your brand and reduce compliance risk

From regulated industries to internal brand guidelines, Ziflow helps marketing teams ensure that every asset meets compliance standards and brand requirements before it’s ready for launch.

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Ensure compliance with audit-ready trails

Keep a clear record of every review and approval with Ziflow’s detailed audit trails, supporting compliance needs with confidence.

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Controlled access and permissions

Customize sharing permissions to align internal and external feedback, helping maintain control over collaborative workflows.

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Safeguard brand consistency

Ensure your brand standards are upheld with tools that support precise color matching, visual accuracy, and easy-to-follow brand guidelines.

MAKE CONNECTIONS

Integrate seamlessly with your entire marketing tech stack

Ziflow integrates with the tools your team relies on, from project management software to design applications, making it easy to incorporate Ziflow into your existing workflows.

Connect to project management tools

Connect to project management tools

Link Ziflow to monday.com, Asana, ClickUp, and other project management systems, keeping your creative approvals synced with your team’s workflow.

Integrated design and asset management

Integrated design and asset management

With integrations for Adobe Creative Suite, Google Drive, and other design and storage tools, Ziflow ensures assets flow smoothly from creation to approval.

Automate repetitive tasks

Automate repetitive tasks

Simplify routine approvals with Ziflow’s automated workflows, so your team can focus on creativity and strategy rather than administrative tasks.

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CUSTOMER STORIES

Real-life stories from teams that let their content flow

Agencies, marketing, and in-house creative teams worldwide use Ziflow to produce outstanding content faster and more efficiently.

How the biggest name in cloud storage uses Ziflow to help produce materials for company events AWS-2

AWS

Streamlined the approval process for high-volume event collateral.

 

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How a multi-national company uses Ziflow to localize their creative assets efficiently-4

Vista

Standardized global localization processes, creating a single source of truth.

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How a major film production team uses Ziflow to modernize their process for multimedia production Linney-2

Linney

Delivered video campaigns in 12 hours for McDonald’s and Royal Mail.

 

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Copperwing

Enhanced connectivity and efficiency, keeping projects aligned and on-track.

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How a major name in healthcare journalism handled a massive increase in creative volume in 2020-3

Everyday Health Group

Alleviated the strain on its team during a period of unexpectedly high volume.

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THIS IS ZIFLOW

Deliver campaigns that make a strategic impact

Ziflow equips marketing teams with a repeatable, automated creative process, so they can keep content moving, reduce errors, and stay focused on strategy.

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Consolidate

Bring all creative assets, feedback, and approvals into a single platform, streamlining workflows and keeping every project organized and on track.

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Collaborate

Unify internal teams and external stakeholders with centralized communication, fostering alignment and ensuring seamless feedback loops.

Graphic Design, Marketing Review and Client stages of Ziflow workflows - Product Overview

Orchestrate

Automate workflows to reduce manual tasks, eliminate inefficiencies, and maintain consistency across projects of any size or complexity.

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Integrate

Connect Ziflow with your team’s favorite tools—from design software to project management platforms—to create a fully integrated creative ecosystem.

Frequently asked questions

Everything you need to know about using Ziflow for marketing review and approval.

What is marketing approval software?

Marketing approval software routes creative work through the people who need to see it and records what they decided. Brand reviews it, legal reviews it, the VP who only checks Slack on Tuesdays reviews it, and the asset doesn't move until each one makes a call.

The alternative is what most teams are doing right now: feedback in email, feedback in Slack, feedback in a comment on a Google Doc nobody's opened since March. Then someone consolidates it by hand, misses two notes, and ships the version with the old tagline.

Approval software's real job is being the single place the feedback lives, and the receipt for who signed off on what.

What types of marketing content can be reviewed in Ziflow?

Basically whatever your team is making.

  • Digital: display ads, HTML5 banners, social creative, animated GIFs
  • Web: live URLs at any resolution with full interactivity, plus static snapshots
  • Video and audio: MP4, MOV, AVI, WebM, MP3, WAV, with comments timestamped to the second
  • Print and packaging: INDD, AI, PSD, PDF, EPS
  • Documents: PDFs, Word, Excel, PowerPoint
  • Email: HTML files

Over 1,200 file types total. Reviewers comment on live websites the same way they'd comment on a JPEG, which spares you the screenshot-in-a-PowerPoint routine.

Pro and Enterprise let you bundle multiple rich media assets into a single proof, so a whole campaign gets reviewed as a campaign instead of 14 separate approvals.

How does Ziflow support marketing compliance and audit trails?

Ziflow records every decision, comment, and revision automatically. No one has to remember to document anything, which is good, because no one ever does.

On the platform side: Ziflow is SOC 2 (security, availability, and confidentiality trust services criteria), ISO/IEC 27001:2022 certified, and GDPR compliant. Data is encrypted at rest with AES-256 and in transit with TLS 1.2. Third-party penetration tests run quarterly. Everything's documented in the Trust Center.

On the workflow side, standardized checklists mean an asset can't advance until it passes the regulatory checks your team defined. Role-based permissions keep the right eyes on sensitive work. Stage locking prevents changes after sign-off. Enterprise adds electronic signatures, SSO, IP allowlisting, MFA for guest reviewers, and lifetime audit history.

If legal and compliance are the bottleneck on your campaigns, that's a whole page: Ziflow for legal and compliance teams.

Does Ziflow integrate with other marketing tools?

Yes, and the point is that Ziflow slots into your stack rather than replacing it.

  • Project management: monday.com, Asana, Jira, ClickUp, Wrike, Trello, Smartsheet, Airtable, Basecamp, Teamwork, Planview AdaptiveWork
  • Design and editing: Adobe Creative Cloud, Figma, Final Cut Pro X
  • Storage and DAM: Dropbox, Google Drive, SharePoint
  • Communication: Slack, Microsoft Teams
  • CRM: Salesforce
  • Everything else: Zapier, plus a RESTful API for your proprietary tools

Several are two-way. Asana proofs update task status, links, and comments back in Asana. Approved assets can drop automatically into the right cloud folder, so your DAM stops filling up with files nobody actually approved.

Low-code "flows" handle the routine handoffs between Ziflow and connected platforms without anyone writing code. Full list: ziflow.com/integrations.

Can I review an entire campaign in one place instead of asset by asset?

You can, and this is where most proofing tools fall second to Ziflow.

A campaign isn't usually one file, it's six banner sizes, two video cuts, a landing page, three emails, etc, etc. Review those one at a time and you're setting yourself up for mistakes and inconsistencies.

Ziflow gives you two ways to see the whole thing at once. Canvas view displays all the proofs in a folder as an interactive, re-sizable workspace where teams can view, arrange, and review multiple proofs at once. Gallery view lays out a folder of proofs as thumbnails with the metadata you care about: status, progress, deadlines, who still owes you a decision.

Double-click any thumbnail to review it, then drop right back into the grid.

Switch between them with the View button in the Proof Viewer. Ziflow remembers which one you used last. Both are available on Pro and Enterprise.

Your reviewers see the campaign the way your audience will. Not as a bunch of unrelated files that happened to arrive at the same time.

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Let your content flow

Put an end to the review cycle frustrations. Start a free trial of Ziflow without a credit card, and experience creativity without compromise.

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