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Premium platform. Affordable pricing.

Creative review and approval for teams of every size. No credit card needed.

Personal

Free

$ 0 free forever

 

Foundational feedback tools for creatives and freelancers.
  • Unlimited proofs
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    There's no limit to the number of proofs your team can review in Ziflow.

  • Unlimited reviewers
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    An unlimited number of people both inside and outside your organization can review and approve your proofs.

  • 2 users
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    Users can create and manage proofs in Ziflow.

  • 2GB storage
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    More storage means more space to review your work, and more work to review.

  • 1 workflow stage
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    Create proofs with a single-stage workflow for routing assets to reviewers.

  • No workflow templates
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    Workflows must be configured each time a proof is created.

  • 60 days review history
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    Proofs can be accessed for up to 60 days from when they were created.

Free includes:

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    Review 1,200+ file types

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    Unlimited versions

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    Pixel-level version comparison

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    Collaborative commenting

  • folder-icon

    Public proof links

  • key-icon

    Two-factor authentication, Sign-in with Google

  • cloud-icon

    Adobe Creative Cloud plugins

  • message-circle-chat-icon

    Email and chat support

Starter

Standard

$ 199 / month

billed annually

Essential features for growing businesses and busy agencies.
  • Unlimited proofs
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    There's no limit to the number of proofs your team can review in Ziflow.

  • Unlimited reviewers
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    An unlimited number of people both inside and outside your organization can review and approve your proofs.

  • 15 free users
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    Users can create and manage proofs in Ziflow. Add users in packs of 5 to expand your set of proof managers and increase your storage capacity.

  • 1TB free storage
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    More storage means more space to review your work, and more work to review.

  • 2 workflow stages
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    Up to 2 workflow stages can be run sequentially or in parallel within the same workflow.

  • 1 active workflow template
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    Create unlimited templates for recurring review scenarios, but only one can be in use at any given time.

  • Unlimited review history
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    Proofs can be accessed for as long as you have a Ziflow subscription.

Everything in Free, plus:

  • Review multiple static assets in a single proof

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    Create proofs in bulk

  • folder-icon

    Organize proofs in folders

  • clock-icon

    Proof deadlines, manual reminders

  • file-icon

    Proof briefs

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    Basic intake forms

  • link-chain-icon

    Basic Asana, monday.com integrations

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    Audit trail with 90 days of historical data

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    Standard MSA

Business
Business

Enterprise

For large organizations with complex workflows.
  • Unlimited proofs
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    There's no limit to the number of proofs your team can review in Ziflow.

  • Unlimited reviewers
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    An unlimited number of people both inside and outside your organization can review and approve your proofs.

  • 25+ free users
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    Users can create and manage proofs in Ziflow. Add users in packs of 5 to expand your set of proof managers and increase your storage capacity.

  • 4TB+ free storage
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    More storage means more space to review your work, and more work to review.

  • Unlimited workflow stages
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    Create workflows with an unlimited number of stages that can be run sequentially or in parallel.

  • Unlimited workflow templates
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    Create and manage an unlimited number of recurring review scenarios—without having to activate/deactivate templates.

  • Unlimited review history
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    Proofs can be accessed for as long as you have a Ziflow subscription.

Everything in Pro, plus:

  • Multi-asset, campaign-level reviews

  • bell-icon

    Automatic deadline reminders

  • credit-card-icon

    Custom fields

  • edit-pen-paper-icon

    Intake forms with custom fields

  • pen-tool-icon

    Electronic signatures

  • file-icon

    Custom email templates; custom email domain

  • flag-icon

    White label Proof Viewer, Dashboard; custom domain

  • add-guest-icon

    Multi-factor authentication for guest reviewers

  • key-icon-1

    Single-sign On (SAML 2.0), manage users via SCIM

  • map-pin-icon

    IP allowlisting

  • user-check-icon

    Satellite and trusted accounts

  • zoom-in

    Audit trail with lifetime historical data

  • list-menu-icon

    Detailed activity and access logs

  • help-icon

    Enterprise customer support

  • settings-gear-icon

    Custom onboarding and training

  • shield-protect-icon

    Negotiated SLA and MSA

Compare all featuresarrow-down

Testing testing

Free
Try it free
Standard
Try it free
Pro
Try it free
Enterprise

Usage

Proofs

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Create as many proofs as you need, limited only by the amount of storage you've been allotted.

Proofs

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Create as many proofs as you need, limited only by the amount of storage you've been allotted.

Unlimited Unlimited Unlimited Unlimited

File storage

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More storage means more space to review your work. Increase your account's storage by adding user licenses.

File storage

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More storage means more space to review your work. Increase your account's storage by adding user licenses.

2GB 1TB 2TB 4+ TB

Free reviewers

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Allow an unlimited number of people both inside and outside your organization to review and approve your proofs.

Free reviewers

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Allow an unlimited number of people both inside and outside your organization to review and approve your proofs.

Unlimited Unlimited Unlimited Unlimited

Secure (MFA) guest reviewers

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Adhere to your IT security requirements by ensuring guest reviewers authenticate before accessing a proof.

Secure (MFA) guest reviewers

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Adhere to your IT security requirements by ensuring guest reviewers authenticate before accessing a proof.

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Media types

Review images (JPG, PNGs, BMP, TIFF, etc.)

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Ziflow supports a vast range of static image files: JPG, PNG, BMP, TIFF to name just a few.

Review images (JPG, PNGs, BMP, TIFF, etc.)

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Ziflow supports a vast range of static image files: JPG, PNG, BMP, TIFF to name just a few.

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Review Adobe Creative Suite files (AI, PSD, INDD)

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Production files from Adobe Creative Suite can be reviewed, commented, and marked up with Ziflow’s Proof Viewer.

Review Adobe Creative Suite files (AI, PSD, INDD)

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Production files from Adobe Creative Suite can be reviewed, commented, and marked up with Ziflow’s Proof Viewer.

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Review documents (PDF, DOC/X, XLS/X, PPT/X, KEY, RTF/TXT etc.)

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From DOCs and PDFs to XLS and PPTs and all their numerous variants, Ziflow has them covered.

Review documents (PDF, DOC/X, XLS/X, PPT/X, KEY, RTF/TXT etc.)

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From DOCs and PDFs to XLS and PPTs and all their numerous variants, Ziflow has them covered.

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Review video and audio files (MP4, MOV, M4P, MP3, etc)

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Enable your reviewers to easily and seamlessly comment, markup, and annotate video and audio files. Feedback can be provided down to the second with Ziflow’s Proof Viewer.

Review video and audio files (MP4, MOV, M4P, MP3, etc)

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Enable your reviewers to easily and seamlessly comment, markup, and annotate video and audio files. Feedback can be provided down to the second with Ziflow’s Proof Viewer.

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Review static website snapshots

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Ziflow creates a snapshot of the web page so that your reviewers can comment on the proof like they would on a document.

Review static website snapshots

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Ziflow creates a snapshot of the web page so that your reviewers can comment on the proof like they would on a document.

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Review live websites in any resolution

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Ziflow offers your reviewers the ability to comment on live websites with full interactivity—just as if they are being viewed in their browser.

Review live websites in any resolution

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Ziflow offers your reviewers the ability to comment on live websites with full interactivity—just as if they are being viewed in their browser.

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Review rich media - HTML5 banners

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Easily review full-motion HTML5 banner ads. Pro and Enterprise teams can combine rich media files into a single proof for approval.

Review rich media - HTML5 banners

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Easily review full-motion HTML5 banner ads. Pro and Enterprise teams can combine rich media files into a single proof for approval.

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Review animated GIFs

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Review looped media like animated GIFs just as easily as you would a static image or document.

Review animated GIFs

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Review looped media like animated GIFs just as easily as you would a static image or document.

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Proofing essentials

Version control

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Create and navigate between different versions easily within one proof, maintaining project continuity and retaining process history.

Version control

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Create and navigate between different versions easily within one proof, maintaining project continuity and retaining process history.

Unlimited Unlimited Unlimited Unlimited

Compare proofs side-by-side

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Ziflow’s Proof Viewer makes it easy for your team to compare two versions of the same proof side by side.

Compare proofs side-by-side

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Ziflow’s Proof Viewer makes it easy for your team to compare two versions of the same proof side by side.

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Compare proofs in overlay mode

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Seamlessly layer different versions of the same proof on top of each other so you don’t miss any changes.

Compare proofs in overlay mode

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Seamlessly layer different versions of the same proof on top of each other so you don’t miss any changes.

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Real-time comment threads

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Minimize lag time in reviewing proofs and collaborate with other reviewers in real-time.

Real-time comment threads

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Minimize lag time in reviewing proofs and collaborate with other reviewers in real-time.

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Standard markup tools

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Call out changes using the flexible markup tools including square, circle, arrow, line, and freehand drawing.

Standard markup tools

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Call out changes using the flexible markup tools including square, circle, arrow, line, and freehand drawing.

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Text highlighting markup tools

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Using the Highlight text tool will automatically create a “Replace with” comment, so there’s no mistake in identifying exactly what text needs changing.

Text highlighting markup tools

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Using the Highlight text tool will automatically create a “Replace with” comment, so there’s no mistake in identifying exactly what text needs changing.

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Attach files to comments

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Attach any type of file up to 500MB to a comment.

Attach files to comments

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Attach any type of file up to 500MB to a comment.

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Filter comments

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Sort comments and filter based on reviewer, stage, text, and labels making managing feedback a breeze.

Filter comments

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Sort comments and filter based on reviewer, stage, text, and labels making managing feedback a breeze.

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Unread comments

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By flagging comments as unread, Ziflow gives you instant visibility on the latest feedback that needs your attention.

Unread comments

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By flagging comments as unread, Ziflow gives you instant visibility on the latest feedback that needs your attention.

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Recover deleted comments

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Deleted comments can be completely restored including any attached documents and replies.

Recover deleted comments

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Deleted comments can be completely restored including any attached documents and replies.

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Comment reactions

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Four ways for your team to provide an instant reaction to feedback from other team members: Like, Insightful, Reject, or Verify.

Comment reactions

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Four ways for your team to provide an instant reaction to feedback from other team members: Like, Insightful, Reject, or Verify.

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ZiflowAI

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Bring your creative review process into the future with an intuitive, AI-powered chatbot to reveal new ideas and spark conversation amongst your team.

ZiflowAI

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Bring your creative review process into the future with an intuitive, AI-powered chatbot to reveal new ideas and spark conversation amongst your team.

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Mobile-optimized user experience (no app required)

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Ziflow’s responsive design makes reviewing proofs easy on your mobile phone or tablet's web browser—no need for a dedicated mobile app.

Mobile-optimized user experience (no app required)

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Ziflow’s responsive design makes reviewing proofs easy on your mobile phone or tablet's web browser—no need for a dedicated mobile app.

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Set deadlines

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Keep your review process moving swiftly by setting down-to-the-minute deadlines.

Set deadlines

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Keep your review process moving swiftly by setting down-to-the-minute deadlines.

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Only one decision required

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Don't let your workflows get stalled by waiting for all reviewers to make a decision—set your stages to be approved and completed once one decision is made.

Only one decision required

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Don't let your workflows get stalled by waiting for all reviewers to make a decision—set your stages to be approved and completed once one decision is made.

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Automatic deadline reminders

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No more excuses for missed deadlines. Automatic Deadline Reminders can be set to send messages to reviewers before the deadline, on the deadline, and as frequently as once an hour when a deadline is passed.

Automatic deadline reminders

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No more excuses for missed deadlines. Automatic Deadline Reminders can be set to send messages to reviewers before the deadline, on the deadline, and as frequently as once an hour when a deadline is passed.

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Manual proof reminders

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Ziflow allows proof managers to send reminders manually to alert reviewers of proofs that need their attention.

Manual proof reminders

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Ziflow allows proof managers to send reminders manually to alert reviewers of proofs that need their attention.

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Reviewer level notification settings

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Not all reviewers need the same amount of notifications. Ziflow allows you to set notifications on a per-reviewer level.

Reviewer level notification settings

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Not all reviewers need the same amount of notifications. Ziflow allows you to set notifications on a per-reviewer level.

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Customize email notifications

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Create unique email notifications for reviewers by adding your own branding and messaging, to help make sure your emails are a must-read.

Customize email notifications

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Create unique email notifications for reviewers by adding your own branding and messaging, to help make sure your emails are a must-read.

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Basic activity log

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Quickly review reviewer activity on a proof including timestamped comments, decisions, proof access, and more.

Basic activity log

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Quickly review reviewer activity on a proof including timestamped comments, decisions, proof access, and more.

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Download comments (Export comments to PDF)

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One-click download of all comments and markups on a proof.

Download comments (Export comments to PDF)

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One-click download of all comments and markups on a proof.

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Proof archiving

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Keep the active proof list clean with auto-archiving based on inactivity.

Proof archiving

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Keep the active proof list clean with auto-archiving based on inactivity.

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Customize proof viewer (viewer branding)

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Increase your level of team collaboration by customizing Ziflow's Proof Viewer with your company's branding.

Customize proof viewer (viewer branding)

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Increase your level of team collaboration by customizing Ziflow's Proof Viewer with your company's branding.

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Public URLs

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Add outside stakeholders to your review process in two clicks: simply send them the proof's shareable URL to add guests to review stages.

Public URLs

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Add outside stakeholders to your review process in two clicks: simply send them the proof's shareable URL to add guests to review stages.

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Basic folder management

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Organize proofs in folders to keep your projects organized. Easily create and manage folders and subfolders to keep projects together.

Basic folder management

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Organize proofs in folders to keep your projects organized. Easily create and manage folders and subfolders to keep projects together.

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Download original file

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Give reviewers the ability to download a copy of a proof's original source file.

Download original file

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Give reviewers the ability to download a copy of a proof's original source file.

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Continuous and magazine layouts

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Display pages one after the other so you can easily scroll through a proof using your mouse wheel. Or use magazine view to display the proof as it would appear in print, with pages side by side as if you were flipping through a magazine.

Continuous and magazine layouts

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Display pages one after the other so you can easily scroll through a proof using your mouse wheel. Or use magazine view to display the proof as it would appear in print, with pages side by side as if you were flipping through a magazine.

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Compare synchronization

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Synchronizes your movement within a proof so that you’re always viewing a relevant comparison.

Compare synchronization

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Synchronizes your movement within a proof so that you’re always viewing a relevant comparison.

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Presence detection

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A helpful visual indicator of which team members are collaborating in real time within a proof.

Presence detection

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A helpful visual indicator of which team members are collaborating in real time within a proof.

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Measurement tool

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Measure areas of the proof in pixels, millimeters, and inches using a shaded resizable overlay box.

Measurement tool

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Measure areas of the proof in pixels, millimeters, and inches using a shaded resizable overlay box.

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Multilingual comments

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Set the default language of your Ziflow account, Proof Viewer, and emails to one of six available languages. Users can also change their default language to suit their needs.

Multilingual comments

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Set the default language of your Ziflow account, Proof Viewer, and emails to one of six available languages. Users can also change their default language to suit their needs.

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Search text in proofs

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Easily search an entire proof for single words or full sentences. Find a spelling error? Use this feature to make sure that the same error is addressed throughout a proof.

Search text in proofs

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Easily search an entire proof for single words or full sentences. Find a spelling error? Use this feature to make sure that the same error is addressed throughout a proof.

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Frame precise video markup

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Connect your feedback and markups to specific frames of video, or a time range.

Frame precise video markup

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Connect your feedback and markups to specific frames of video, or a time range.

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Video playback speed

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Adjust playback speed from 0.25x speed to 2x.

Video playback speed

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Adjust playback speed from 0.25x speed to 2x.

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Video range based comments

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When adding a comment to part of an audio/video file, adjust the starting and ending point of the comment by indicating a range of the timeline that the comment pertains to.

Video range based comments

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When adding a comment to part of an audio/video file, adjust the starting and ending point of the comment by indicating a range of the timeline that the comment pertains to.

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Video subtitle support

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Adding a subtitle file to the video when creating a proof allows review and comment on the subtitles that are synced with the video.

Video subtitle support

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Adding a subtitle file to the video when creating a proof allows review and comment on the subtitles that are synced with the video.

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Proof subscriptions

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Internal and external stakeholders can subscribe to proofs and stay up-to-date on the status of each project.

Proof subscriptions

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Internal and external stakeholders can subscribe to proofs and stay up-to-date on the status of each project.

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Rich text commenting

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Comments can be enhanced with our rich text editor that includes robust array of standard text-formatting features.

Rich text commenting

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Comments can be enhanced with our rich text editor that includes robust array of standard text-formatting features.

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Website resolution intent

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Website resolution intent allows you to display a live website proof in other screen resolutions so you can see how the website looks on other devices, with over a dozen different options to choose from.

Website resolution intent

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Website resolution intent allows you to display a live website proof in other screen resolutions so you can see how the website looks on other devices, with over a dozen different options to choose from.

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Video safe zones

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Add video safe zones including 1:1, 4:3, 9:16, 16:9, 1.85:1, 2.35:1. Included in the safe zones is a mask to show how the video will appear when the safe zone is applied.

Video safe zones

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Add video safe zones including 1:1, 4:3, 9:16, 16:9, 1.85:1, 2.35:1. Included in the safe zones is a mask to show how the video will appear when the safe zone is applied.

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Proofing advanced

Automatically compare static proofs (pixel level)

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Easily compare static proofs down to the pixel with Compare Mode. View proofs side by side or overlay versions on top of each other with transparency to see how each version is different.

Automatically compare static proofs (pixel level)

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Easily compare static proofs down to the pixel with Compare Mode. View proofs side by side or overlay versions on top of each other with transparency to see how each version is different.

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Automatically compare video proofs (pixel level)

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Easily compare video proofs down to the pixel with Compare Mode. View proofs side by side or overlay versions on top of each other with transparency to see how each version is different.

Automatically compare video proofs (pixel level)

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Easily compare video proofs down to the pixel with Compare Mode. View proofs side by side or overlay versions on top of each other with transparency to see how each version is different.

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Bulk proof creation

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Create multiple proofs at the same time by simply uploading multiple files during the creation process.

Bulk proof creation

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Create multiple proofs at the same time by simply uploading multiple files during the creation process.

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@mentions to send a notification directly to another reviewer

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Collaborate effortlessly with other reviewers by using @mentions to tag a particular reviewer(s) in comments.

@mentions to send a notification directly to another reviewer

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Collaborate effortlessly with other reviewers by using @mentions to tag a particular reviewer(s) in comments.

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Next proof to review

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Users can quickly navigate to the next asset that requires their decision.

Next proof to review

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Users can quickly navigate to the next asset that requires their decision.

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Custom message on review completion

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Show reviewers customized "thank you" messages or other instructions after completing a review.

Custom message on review completion

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Show reviewers customized "thank you" messages or other instructions after completing a review.

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Label comments

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Keep comments organized and highlight important feedback or action items by applying labels. Reviewers can filter on labels making it easy to sift through long comment threads.

Label comments

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Keep comments organized and highlight important feedback or action items by applying labels. Reviewers can filter on labels making it easy to sift through long comment threads.

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Label customize labels

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Keep comments organized and highlight important feedback or action items by applying labels. Reviewers can filter on labels making it easy to sift through long comment threads.

Label customize labels

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Keep comments organized and highlight important feedback or action items by applying labels. Reviewers can filter on labels making it easy to sift through long comment threads.

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Resolve comments and filter by status

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Reviewers and proof managers can resolve comments after action has been taken and filter completed tasks from the comment thread.

Resolve comments and filter by status

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Reviewers and proof managers can resolve comments after action has been taken and filter completed tasks from the comment thread.

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Advanced comment reactions settings

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Ziflow Admins can toggle each Comment Reaction on or off depending on the workflow stage or review context.

Advanced comment reactions settings

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Ziflow Admins can toggle each Comment Reaction on or off depending on the workflow stage or review context.

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Automatically give reviewers access to all versions

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Administrators can choose to gives users' access to all versions of a proof by default.

Automatically give reviewers access to all versions

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Administrators can choose to gives users' access to all versions of a proof by default.

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Minor versions support for internal review cycles

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Keep internal revisions under a minor version, so the first version a client sees is V1, and the next they see is V2, even if there were a number of internal revisions. 

Minor versions support for internal review cycles

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Keep internal revisions under a minor version, so the first version a client sees is V1, and the next they see is V2, even if there were a number of internal revisions. 

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Combine static files into a single proof

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Combine static files from the same campaign into a single proof to increase process efficiency—letting stakeholders review and approve the entire set of materials at the same time.

Combine static files into a single proof

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Combine static files from the same campaign into a single proof to increase process efficiency—letting stakeholders review and approve the entire set of materials at the same time.

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Batch review

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Combine different media types into a single proof, making cross-channel campaign review a snap.

Batch review

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Combine different media types into a single proof, making cross-channel campaign review a snap.

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Combine rich media files into a single proof

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Combine rich media files from the same campaign into a single proof to increase process efficiency—letting stakeholders review and approve the entire set of materials at the same time.

Combine rich media files into a single proof

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Combine rich media files from the same campaign into a single proof to increase process efficiency—letting stakeholders review and approve the entire set of materials at the same time.

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Color separation

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Measure precise CMYK ink densities and examine Pantone spot colors, toggle visibility of informational color channel (such as packaging lines and registration marks) to make faster, more informed decisions when color precision is a top priority.

Color separation

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Measure precise CMYK ink densities and examine Pantone spot colors, toggle visibility of informational color channel (such as packaging lines and registration marks) to make faster, more informed decisions when color precision is a top priority.

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Advanced folder sharing

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Share folders, sub-folders, and customize access permissions with other Ziflow users in your main account—or with Partner and Trusted Accounts.

Advanced folder sharing

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Share folders, sub-folders, and customize access permissions with other Ziflow users in your main account—or with Partner and Trusted Accounts.

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Proof defaults locking

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Maintain best practices and review workflows by restricting which users and modify customized proof default settings.

Proof defaults locking

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Maintain best practices and review workflows by restricting which users and modify customized proof default settings.

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Secure (MFA) guest reviewing

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Meet your security requirements by requiring guest reviewers to authenticate before accessing a proof.

Secure (MFA) guest reviewing

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Meet your security requirements by requiring guest reviewers to authenticate before accessing a proof.

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Control proof sharing

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Advanced controls to limit how proof project members can share proofs.

Control proof sharing

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Advanced controls to limit how proof project members can share proofs.

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Comment permissions

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Customize if reviewers and proof managers can resolve or delete comments, comment on locked or skipped stages, and whether or not comments will be shown on the public proof.

Comment permissions

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Customize if reviewers and proof managers can resolve or delete comments, comment on locked or skipped stages, and whether or not comments will be shown on the public proof.

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Custom decision names

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Customize the default decision labels ("Approved", "Changes Required", etc) with your own language to match your company's culture and business processes.

Custom decision names

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Customize the default decision labels ("Approved", "Changes Required", etc) with your own language to match your company's culture and business processes.

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Decision checklists

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Give your reviewers a customized decision checklist that can be displayed when it's time to make a decision on a proof.

Decision checklists

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Give your reviewers a customized decision checklist that can be displayed when it's time to make a decision on a proof.

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Zoom to 1600%

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"Enhance..." with zoom level extension up to 1600% magnification.

Zoom to 1600%

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"Enhance..." with zoom level extension up to 1600% magnification.

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Primary decision maker

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Select a primary decision maker from the set of reviewers, so when their decision is made, it will automatically trigger the next stage.

Primary decision maker

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Select a primary decision maker from the set of reviewers, so when their decision is made, it will automatically trigger the next stage.

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Intake forms

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Kick off projects with team members or clients using intake forms.

Intake forms

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Kick off projects with team members or clients using intake forms.

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Intake forms with custom branding

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Keep brand consistency for your team members or clients using intake forms customized with your company's branding.

Intake forms with custom branding

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Keep brand consistency for your team members or clients using intake forms customized with your company's branding.

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Intake forms with custom properties

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Add custom fields to gather the specific information that's needed to properly kick off a project.

Intake forms with custom properties

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Add custom fields to gather the specific information that's needed to properly kick off a project.

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Proof briefs

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Ensure your stakeholders have the context they need when reviewing proofs by offering a detailed explanation of the project's thrust and scope.

Proof briefs

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Ensure your stakeholders have the context they need when reviewing proofs by offering a detailed explanation of the project's thrust and scope.

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Folder shareable link

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Folder shareable links give your reviewers a permanent link to any folder. Anyone using the link can see all the assets for review in one place.

Folder shareable link

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Folder shareable links give your reviewers a permanent link to any folder. Anyone using the link can see all the assets for review in one place.

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Copy comments

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Easily transfer comments from one version to another while comparing proofs.

Copy comments

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Easily transfer comments from one version to another while comparing proofs.

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Advanced automatic deadline reminders

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Setup automated reminders about upcoming and past deadlines. Reminders can be configured up to 48 hours prior to a deadline and 1-10 reminders at the frequently as every hour up to 7 days.

Advanced automatic deadline reminders

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Setup automated reminders about upcoming and past deadlines. Reminders can be configured up to 48 hours prior to a deadline and 1-10 reminders at the frequently as every hour up to 7 days.

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Customize email templates

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Robust settings to help make automated emails align with your company's brand. New proof emails for reviewers and managers, new version notifications, stage start emails and more can include your company branding and custom messages.

Customize email templates

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Robust settings to help make automated emails align with your company's brand. New proof emails for reviewers and managers, new version notifications, stage start emails and more can include your company branding and custom messages.

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Private (internal) comments that only certain reviewers can view

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Private comments are only viewable by other reviewers that a part of the current stage the proof is in. Other reviewers that are not part of the current stage cannot access private comments unless they are made when their stage is active.

Private (internal) comments that only certain reviewers can view

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Private comments are only viewable by other reviewers that a part of the current stage the proof is in. Other reviewers that are not part of the current stage cannot access private comments unless they are made when their stage is active.

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Custom fields

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Quickly zero-in on a subset of your proof library according to your preferred business and/or process views.

Custom fields

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Quickly zero-in on a subset of your proof library according to your preferred business and/or process views.

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Tag proofs

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Add additional context and meta information about your proofs using customizable tags.

Tag proofs

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Add additional context and meta information about your proofs using customizable tags.

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Detailed activity log

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View a full time-stamped summary of all activity on a proof including comments, replies, reviewer access history, and more.

Detailed activity log

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View a full time-stamped summary of all activity on a proof including comments, replies, reviewer access history, and more.

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Electronic signatures

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Keep creative feedback accountable—and trackable—by making sure stakeholders electronically "sign" when they've completed a review.

Electronic signatures

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Keep creative feedback accountable—and trackable—by making sure stakeholders electronically "sign" when they've completed a review.

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Automated proofing workflows

Sequential & parallel workflows

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Ziflow allows for workflow stages to be run sequentially, or in parallel, within the same workflow.

Sequential & parallel workflows

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Ziflow allows for workflow stages to be run sequentially, or in parallel, within the same workflow.

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Workflow stages

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Ziflow allows for workflow stages to be run sequentially, or in parallel, within the same workflow.

Workflow stages

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Ziflow allows for workflow stages to be run sequentially, or in parallel, within the same workflow.

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Active workflow templates

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Accelerate the approval process by creating templates for common review scenarios.

Active workflow templates

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Accelerate the approval process by creating templates for common review scenarios.

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Decision-based stage triggers

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Select how (why) you would like a given workflow stage to start.

Decision-based stage triggers

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Select how (why) you would like a given workflow stage to start.

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Deadline-based stage triggers

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Select when you would like a given workflow stage to start.

Deadline-based stage triggers

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Select when you would like a given workflow stage to start.

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Template use permissions

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Control which templates can be used by which team members.

Template use permissions

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Control which templates can be used by which team members.

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Auto-lock stages

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Automatically lock stages based on decision criteria, time, etc.

Auto-lock stages

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Automatically lock stages based on decision criteria, time, etc.

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Reviewer on multiple stages

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Let the same user contribute or make decisions in multiple stages, and/or participate in both private and public stages.

Reviewer on multiple stages

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Let the same user contribute or make decisions in multiple stages, and/or participate in both private and public stages.

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Skip workflow stages

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Automatically skip stages in a workflow if it was approved previously in an earlier version.

Skip workflow stages

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Automatically skip stages in a workflow if it was approved previously in an earlier version.

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Views & reporting

Review access

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Proofs can be accessed for as long as you have a Ziflow subscription. (Only 60 days on Free plan.)

Review access

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Proofs can be accessed for as long as you have a Ziflow subscription. (Only 60 days on Free plan.)

60 days unlimited unlimited unlimited

Audit trail time frame

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Retain an audit trail of all feedback and decisions for a trailing 3 months (Standard), 365 days (Pro), or for as long as you have a Ziflow subscription (Enterprise).

Audit trail time frame

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Retain an audit trail of all feedback and decisions for a trailing 3 months (Standard), 365 days (Pro), or for as long as you have a Ziflow subscription (Enterprise).

3 months 1 year unlimited

Standard views

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Administrators can set which views will be available for all users.

Standard views

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Administrators can set which views will be available for all users.

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Custom views

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Users can adjust the dashboard columns and other settings and save them as new views according to their preferences.

Custom views

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Users can adjust the dashboard columns and other settings and save them as new views according to their preferences.

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Export views

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Export a list of dashboard views to a CSV.

Export views

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Export a list of dashboard views to a CSV.

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Share views

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Users can share their customized dashboard views to other users within an account.

Share views

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Users can share their customized dashboard views to other users within an account.

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Proof insights

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Ziflow's Insights screen helps you understand the core metrics around creative production to help you and your team improve your processes over time.

Proof insights

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Ziflow's Insights screen helps you understand the core metrics around creative production to help you and your team improve your processes over time.

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Bulk file download

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Multiple proof outputs can be selected, and compressed into one zip file available to be downloaded from within Ziflow or via an email notification.

Bulk file download

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Multiple proof outputs can be selected, and compressed into one zip file available to be downloaded from within Ziflow or via an email notification.

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Bulk proof actions

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Bulk actions such as folder assignments, archiving, proof locking, etc can be taken on multiple proofs at once.

Bulk proof actions

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Bulk actions such as folder assignments, archiving, proof locking, etc can be taken on multiple proofs at once.

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Dashboard filters

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Quickly locate proofs by creating targeted dashboard filters to narrow down your list of proofs.

Dashboard filters

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Quickly locate proofs by creating targeted dashboard filters to narrow down your list of proofs.

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Search capabilities (basic and advanced)

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Powerful search capabilities help users find proofs from any page within Ziflow, with standard and custom fields, version names, file names, reviewers, etc. all contributing to a robust set of results. Inside document proofs, reviewers can search for terms inside the text of the file.

Search capabilities (basic and advanced)

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Powerful search capabilities help users find proofs from any page within Ziflow, with standard and custom fields, version names, file names, reviewers, etc. all contributing to a robust set of results. Inside document proofs, reviewers can search for terms inside the text of the file.

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Ziflow connect (integrations & automations)

Dropbox

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Connect Ziflow and Dropbox to automate proof creation and common production tasks.

Dropbox

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Connect Ziflow and Dropbox to automate proof creation and common production tasks.

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Google Drive

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Connect Ziflow and Google Drive to automate proof creation and common production tasks.

Google Drive

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Connect Ziflow and Google Drive to automate proof creation and common production tasks.

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Sharepoint

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Connect Ziflow and Google Drive to automate proof creation and common production tasks.

Sharepoint

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Connect Ziflow and Google Drive to automate proof creation and common production tasks.

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Asana

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Basic: Create a proof inside Ziflow directly from within an Asana task, and easily create a connection between current tasks and existing proofs. Full: Update additional custom fields in Asana, like proof status.

Asana

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Basic: Create a proof inside Ziflow directly from within an Asana task, and easily create a connection between current tasks and existing proofs. Full: Update additional custom fields in Asana, like proof status.

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monday.com

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Basic: Create a proof inside Ziflow directly from within an Monday task, and easily create a connection between current tasks and existing proofs. Full: Update additional custom fields in Monday, like proof status.

monday.com

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Basic: Create a proof inside Ziflow directly from within an Monday task, and easily create a connection between current tasks and existing proofs. Full: Update additional custom fields in Monday, like proof status.

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Jira

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Basic: Create a proof inside Ziflow directly from within an Monday task, and easily create a connection between current tasks and existing proofs. Full: Update additional custom fields in Jira, like proof status.

Jira

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Basic: Create a proof inside Ziflow directly from within an Monday task, and easily create a connection between current tasks and existing proofs. Full: Update additional custom fields in Jira, like proof status.

Full Full

ClickUp

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Integrate Ziflow with ClickUp and automatically keep your tasks up to date with Ziflow activity.

ClickUp

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Integrate Ziflow with ClickUp and automatically keep your tasks up to date with Ziflow activity.

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Trello

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Automatically add new cards to your Trello board when new proofs & versions are created. Move cards as the proof workflow progresses.

Trello

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Automatically add new cards to your Trello board when new proofs & versions are created. Move cards as the proof workflow progresses.

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Basecamp

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Use Basecamp and Ziflow to automate manual, time-consuming tasks you create and track every day.

Basecamp

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Use Basecamp and Ziflow to automate manual, time-consuming tasks you create and track every day.

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Wrike

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Find creative clarity and exceed your goals by integrating your work management and creative workflow platforms.

Wrike

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Find creative clarity and exceed your goals by integrating your work management and creative workflow platforms.

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Smartsheet

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Connect your single source of project management truth with Ziflow’s industry-leading creative workflow platform.

Smartsheet

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Connect your single source of project management truth with Ziflow’s industry-leading creative workflow platform.

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Airtable

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Connect your single source of project management truth with Ziflow’s industry-leading creative workflow platform.

Airtable

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Connect your single source of project management truth with Ziflow’s industry-leading creative workflow platform.

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Salesforce

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Integrate Ziflow with Salesforce and automatically keep your records up to date with review and approval activity.

Salesforce

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Integrate Ziflow with Salesforce and automatically keep your records up to date with review and approval activity.

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Oracle Netsuite

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A high-powered integration that puts connectivity and visibility at the center of your creative project management process.

Oracle Netsuite

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A high-powered integration that puts connectivity and visibility at the center of your creative project management process.

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Slack

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Keep your teams in the know by pushing notifications for all Ziflow actions to Slack channels.

Slack

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Keep your teams in the know by pushing notifications for all Ziflow actions to Slack channels.

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Microsoft Teams

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Team members everywhere can be kept up to date in real-time on the progress of your Ziflow proofing projects.

Microsoft Teams

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Team members everywhere can be kept up to date in real-time on the progress of your Ziflow proofing projects.

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Zapier

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Zapier lets you use nearly any action in thousands of other business applications to launch a workflow in Ziflow—and vice-versa.

Zapier

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Zapier lets you use nearly any action in thousands of other business applications to launch a workflow in Ziflow—and vice-versa.

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API Integrations (Webhooks)

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Ziflow is capable of integrating with nearly any app that has an API, with our team of experts on-hand to help ensure a stable, sustainable connection.

API Integrations (Webhooks)

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Ziflow is capable of integrating with nearly any app that has an API, with our team of experts on-hand to help ensure a stable, sustainable connection.

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iFrame-based integrations

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Embed Ziflow's Proof Viewer, Intake Forms, and even proof dashboards into any web-based application that accepts iFrames.

iFrame-based integrations

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Embed Ziflow's Proof Viewer, Intake Forms, and even proof dashboards into any web-based application that accepts iFrames.

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Final Cut Pro X extension

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View feedback directly in Final Cut Pro X. Get frame-accurate comments, collaborative discussion, version comparisions, and more. Create new versions to review with a simple drag-and-drop.

Final Cut Pro X extension

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View feedback directly in Final Cut Pro X. Get frame-accurate comments, collaborative discussion, version comparisions, and more. Create new versions to review with a simple drag-and-drop.

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Adobe Premiere Plugin

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Expedite your video production workflows by creating, working with, and sharing Ziflow video proofs directly in your Adobe video editing environment.

Adobe Premiere Plugin

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Expedite your video production workflows by creating, working with, and sharing Ziflow video proofs directly in your Adobe video editing environment.

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Adobe After Effects Plugin

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Streamline your video production by creating, working with, and sharing Ziflow video proofs right from Adobe After Effects.

Adobe After Effects Plugin

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Streamline your video production by creating, working with, and sharing Ziflow video proofs right from Adobe After Effects.

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Adobe Illustrator Plugin

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Bring creative design and review together by creating, working with, and sharing creative proofs right from Adobe Illustrator.

Adobe Illustrator Plugin

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Bring creative design and review together by creating, working with, and sharing creative proofs right from Adobe Illustrator.

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Adobe InDesign Plugin

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Bring creative design and review together by creating, working with, and sharing creative proofs right from Adobe InDesign.

Adobe InDesign Plugin

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Bring creative design and review together by creating, working with, and sharing creative proofs right from Adobe InDesign.

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Adobe Photoshop Plugin

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Bring creative design and review together by creating, working with, and sharing creative proofs right from Adobe Photoshop.

Adobe Photoshop Plugin

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Bring creative design and review together by creating, working with, and sharing creative proofs right from Adobe Photoshop.

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Administration & control

Multilingual UI

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Choose the default language setting for the entire account, while letting each of your users select their preferred language.

Multilingual UI

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Choose the default language setting for the entire account, while letting each of your users select their preferred language.

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Private folders

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Additional security measures help you make folders available to only those who created it and whom it has been shared with.

Private folders

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Additional security measures help you make folders available to only those who created it and whom it has been shared with.

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Manage contacts

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Contacts are unlimited for all Ziflow editions. Add guest reviewers as contacts to easily add them to proofs and groups.

Manage contacts

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Contacts are unlimited for all Ziflow editions. Add guest reviewers as contacts to easily add them to proofs and groups.

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Export list of contacts

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Export your entire set of users (“All contacts”) or a sub-set of users created via preset or custom filters. 

Export list of contacts

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Export your entire set of users (“All contacts”) or a sub-set of users created via preset or custom filters. 

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Manage groups

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Easily bring team members together on a proof by creating groups of frequently involved team members.

Manage groups

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Easily bring team members together on a proof by creating groups of frequently involved team members.

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Advanced branding

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Add your company branding to the sign-in screen, emails, proof viewer and favicon.

Advanced branding

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Add your company branding to the sign-in screen, emails, proof viewer and favicon.

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Custom domain

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Brand your Ziflow account with your company's unique URL address via your own custom domain.

Custom domain

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Brand your Ziflow account with your company's unique URL address via your own custom domain.

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Custom email domain

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Use your own email domain for proof notifications and updates.

Custom email domain

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Use your own email domain for proof notifications and updates.

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Authentication log

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Track all browser-based authentication, including logins and password modifications.

Authentication log

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Track all browser-based authentication, including logins and password modifications.

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T&Cs notice

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Get notified on updates to our Master Subscription Agreement and Terms and Conditions.

T&Cs notice

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Get notified on updates to our Master Subscription Agreement and Terms and Conditions.

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Custom session length

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Set the time user sessions remain active before auto logout. Sessions can remain active from 30 minutes to 7 days.

Custom session length

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Set the time user sessions remain active before auto logout. Sessions can remain active from 30 minutes to 7 days.

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Disable inactive user accounts

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Automatically deactivate user accounts based on inactivity anywhere between 30 to 120 days.

Disable inactive user accounts

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Automatically deactivate user accounts based on inactivity anywhere between 30 to 120 days.

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Trusted (hub/satellite) accounts

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Have multiple agencies, brands or departments using Ziflow? Manage and mantain multiple separate accounts to keep proofs organized and ensure your clients are accessing only their work.

Trusted (hub/satellite) accounts

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Have multiple agencies, brands or departments using Ziflow? Manage and mantain multiple separate accounts to keep proofs organized and ensure your clients are accessing only their work.

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Support

Online support

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Email and chat support.

Online support

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Email and chat support.

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24/7 support

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24/7 email and chat support, worldwide.

24/7 support

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24/7 email and chat support, worldwide.

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Priority support

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Priority phone and Zoom-based support.

Priority support

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Priority phone and Zoom-based support.

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Dedicated customer success manager

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A dedicated Ziflow team member assigned to your company's deployment.

Dedicated customer success manager

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A dedicated Ziflow team member assigned to your company's deployment.

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Custom onboarding and training

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Onboarding training that's tailored to your unique use case and creative workflow.

Custom onboarding and training

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Onboarding training that's tailored to your unique use case and creative workflow.

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Security & privacy

SOC2 Type II Compliance

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To provide you with complete assurance that our infrastructure and processes are enterprise-ready, Ziflow regularly completes full third-party SOC 2 audits.

SOC2 Type II Compliance

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To provide you with complete assurance that our infrastructure and processes are enterprise-ready, Ziflow regularly completes full third-party SOC 2 audits.

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Google Single Sign-On

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Enable secure access to all of your users by connecting Ziflow to your Google SSO setup.

Google Single Sign-On

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Enable secure access to all of your users by connecting Ziflow to your Google SSO setup.

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Administrator role

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Ziflow Admins can configure and control how Ziflow works for you and your team.

Administrator role

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Ziflow Admins can configure and control how Ziflow works for you and your team.

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Manager role

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Proof Managers can manage any proof.

Manager role

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Proof Managers can manage any proof.

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User role

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Teammates assigned a "User" role can create proofs, and manage the proofs they create.

User role

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Teammates assigned a "User" role can create proofs, and manage the proofs they create.

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Custom user permissions

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Create your own fine-grained permissions for users beyond what is provided in Ziflow's default options.

Custom user permissions

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Create your own fine-grained permissions for users beyond what is provided in Ziflow's default options.

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Microsoft Azure AD Single Sign-On

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Enable secure access to all of your users by connecting Ziflow to your Microsoft Azure SSO setup.

Microsoft Azure AD Single Sign-On

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Enable secure access to all of your users by connecting Ziflow to your Microsoft Azure SSO setup.

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Okta Single Sign-On

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Enable secure access to all of your users by connecting Ziflow to your Okta SSO setup.

Okta Single Sign-On

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Enable secure access to all of your users by connecting Ziflow to your Okta SSO setup.

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Custom SAML Single Sign-On

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Ziflow supports Custom Secure Assertion Markup Language (SAML), which allows you to provide single sign-on to your users.

Custom SAML Single Sign-On

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Ziflow supports Custom Secure Assertion Markup Language (SAML), which allows you to provide single sign-on to your users.

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Add & remove users via SCIM protocol

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Manage access to Ziflow through your identity management platform via SCIM protocol. Add new collaborators, or deactivate Ziflow users if they’ve left the company.

Add & remove users via SCIM protocol

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Manage access to Ziflow through your identity management platform via SCIM protocol. Add new collaborators, or deactivate Ziflow users if they’ve left the company.

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Two-Factor Authentication

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Admins can have Ziflow users complete an additional login verification step using one of several well-known authenticator apps. User can trust frequently used devices.

Two-Factor Authentication

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Admins can have Ziflow users complete an additional login verification step using one of several well-known authenticator apps. User can trust frequently used devices.

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IP Allowlisting

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Narrow access to Ziflow to a discrete set of locations on the internet—only those users whose devices are within the range of IP addresses that your admin has specified will be allowed to log in.

IP Allowlisting

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Narrow access to Ziflow to a discrete set of locations on the internet—only those users whose devices are within the range of IP addresses that your admin has specified will be allowed to log in.

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TRUSTED BY LEADING BRANDS & AGENCIES

  • aws logo greyscale vector
  • showtime logo greyscale vector
  • weber logo greyscale vector
  • dupont greyscale vector log
  • specialized logo greyscale vector
  • mccann worldgroup logo greyscale vector
  • linney greyscale vector logo

Frequently asked questions

Everything you need to know about the product and billing.

Are there any discounts for yearly subscriptions?

Yes, we offer a 20% discount if you choose the yearly subscription. We also provide educational discounts for our Business and Enterprise editions.

Do reviewers or guests need a user license?

No. You can have unlimited reviewers on any edition. A user license is only required to create and manage proofs.

Can I switch editions?

Options for changing your edition can be found in the Settings menu, or you can contact your Ziflow Account Executive.

How long are your contracts?

Ziflow subscriptions are paid monthly or yearly. We make it simple to start - and stop - your service at any time.

How do I cancel my subscription?

To cancel your Ziflow account, please have an account administrator contact Ziflow support.

Have more questions?

You can reach us here or by starting a live web chat on our website at any time.

Still have questions?

Can’t find the answer you’re looking for? Please chat to our friendly team.

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