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Create and navigate between different versions easily within one proof, maintaining project continuity and retaining process history.

Ziflow’s Proof Viewer makes it easy for your team to compare two versions of the same proof side by side.

Seamlessly layer different versions of the same proof on top of each other so you don’t miss any changes.

Minimize lag time in reviewing proofs and collaborate with other reviewers in real-time.

Call out changes using the flexible markup tools including square, circle, arrow, line, and freehand drawing.

Using the Highlight text tool will automatically create a “Replace with” comment, so there’s no mistake in identifying exactly what text needs changing.

Attach any type of file up to 500MB to a comment.

Sort comments and filter based on reviewer, stage, text, and labels making managing feedback a breeze.

By flagging comments as unread, Ziflow gives you instant visibility on the latest feedback that needs your attention.

Deleted comments can be completely restored including any attached documents and replies.

Four ways for your team to provide an instant reaction to feedback from other team members: Like, Insightful, Reject, or Verify.

Bring your creative review process into the future with an intuitive, AI-powered chatbot to reveal new ideas and spark conversation amongst your team.

Ziflow’s responsive design makes reviewing proofs easy on your mobile phone or tablet's web browser—no need for a dedicated mobile app.

Keep your review process moving swiftly by setting down-to-the-minute deadlines.

Don't let your workflows get stalled by waiting for all reviewers to make a decision—set your stages to be approved and completed once one decision is made.

No more excuses for missed deadlines. Automatic Deadline Reminders can be set to send messages to reviewers before the deadline, on the deadline, and as frequently as once an hour when a deadline is passed.

Ziflow allows proof managers to send reminders manually to alert reviewers of proofs that need their attention.

Not all reviewers need the same amount of notifications. Ziflow allows you to set notifications on a per-reviewer level.

Create unique email notifications for reviewers by adding your own branding and messaging, to help make sure your emails are a must-read.

Quickly review reviewer activity on a proof including timestamped comments, decisions, proof access, and more.

One-click download of all comments and markups on a proof.

Keep the active proof list clean with auto-archiving based on inactivity.

Increase your level of team collaboration by customizing Ziflow's Proof Viewer with your company's branding.

Add outside stakeholders to your review process in two clicks: simply send them the proof's shareable URL to add guests to review stages.

Organize proofs in folders to keep your projects organized. Easily create and manage folders and subfolders to keep projects together.

Give reviewers the ability to download a copy of a proof's original source file.

Display pages one after the other so you can easily scroll through a proof using your mouse wheel. Or use magazine view to display the proof as it would appear in print, with pages side by side as if you were flipping through a magazine.

Synchronizes your movement within a proof so that you’re always viewing a relevant comparison.

A helpful visual indicator of which team members are collaborating in real time within a proof.

Measure areas of the proof in pixels, millimeters, and inches using a shaded resizable overlay box.

Set the default language of your Ziflow account, Proof Viewer, and emails to one of six available languages. Users can also change their default language to suit their needs.

Easily search an entire proof for single words or full sentences. Find a spelling error? Use this feature to make sure that the same error is addressed throughout a proof.

Connect your feedback and markups to specific frames of video, or a time range.

Adjust playback speed from 0.25x speed to 2x.

When adding a comment to part of an audio/video file, adjust the starting and ending point of the comment by indicating a range of the timeline that the comment pertains to.

Adding a subtitle file to the video when creating a proof allows review and comment on the subtitles that are synced with the video.

Internal and external stakeholders can subscribe to proofs and stay up-to-date on the status of each project.

Comments can be enhanced with our rich text editor that includes robust array of standard text-formatting features.

Website resolution intent allows you to display a live website proof in other screen resolutions so you can see how the website looks on other devices, with over a dozen different options to choose from.

Add video safe zones including 1:1, 4:3, 9:16, 16:9, 1.85:1, 2.35:1. Included in the safe zones is a mask to show how the video will appear when the safe zone is applied.

Easily compare static proofs down to the pixel with Compare Mode. View proofs side by side or overlay versions on top of each other with transparency to see how each version is different.

Easily compare video proofs down to the pixel with Compare Mode. View proofs side by side or overlay versions on top of each other with transparency to see how each version is different.

Create multiple proofs at the same time by simply uploading multiple files during the creation process.

Collaborate effortlessly with other reviewers by using @mentions to tag a particular reviewer(s) in comments.

Users can quickly navigate to the next asset that requires their decision.

Show reviewers customized "thank you" messages or other instructions after completing a review.

Keep comments organized and highlight important feedback or action items by applying labels. Reviewers can filter on labels making it easy to sift through long comment threads.

Keep comments organized and highlight important feedback or action items by applying labels. Reviewers can filter on labels making it easy to sift through long comment threads.

Reviewers and proof managers can resolve comments after action has been taken and filter completed tasks from the comment thread.

Ziflow Admins can toggle each Comment Reaction on or off depending on the workflow stage or review context.

Administrators can choose to gives users' access to all versions of a proof by default.

Keep internal revisions under a minor version, so the first version a client sees is V1, and the next they see is V2, even if there were a number of internal revisions. 

Combine static files from the same campaign into a single proof to increase process efficiency—letting stakeholders review and approve the entire set of materials at the same time.

Combine different media types into a single proof, making cross-channel campaign review a snap.

Combine rich media files from the same campaign into a single proof to increase process efficiency—letting stakeholders review and approve the entire set of materials at the same time.

Measure precise CMYK ink densities and examine Pantone spot colors, toggle visibility of informational color channel (such as packaging lines and registration marks) to make faster, more informed decisions when color precision is a top priority.

Share folders, sub-folders, and customize access permissions with other Ziflow users in your main account—or with Partner and Trusted Accounts.

Maintain best practices and review workflows by restricting which users and modify customized proof default settings.

Meet your security requirements by requiring guest reviewers to authenticate before accessing a proof.

Advanced controls to limit how proof project members can share proofs.

Customize if reviewers and proof managers can resolve or delete comments, comment on locked or skipped stages, and whether or not comments will be shown on the public proof.

Customize the default decision labels ("Approved", "Changes Required", etc) with your own language to match your company's culture and business processes.

Give your reviewers a customized decision checklist that can be displayed when it's time to make a decision on a proof.

"Enhance..." with zoom level extension up to 1600% magnification.

Select a primary decision maker from the set of reviewers, so when their decision is made, it will automatically trigger the next stage.

Kick off projects with team members or clients using intake forms.

Keep brand consistency for your team members or clients using intake forms customized with your company's branding.

Add custom fields to gather the specific information that's needed to properly kick off a project.

Ensure your stakeholders have the context they need when reviewing proofs by offering a detailed explanation of the project's thrust and scope.

Folder shareable links give your reviewers a permanent link to any folder. Anyone using the link can see all the assets for review in one place.

Easily transfer comments from one version to another while comparing proofs.

Setup automated reminders about upcoming and past deadlines. Reminders can be configured up to 48 hours prior to a deadline and 1-10 reminders at the frequently as every hour up to 7 days.

Robust settings to help make automated emails align with your company's brand. New proof emails for reviewers and managers, new version notifications, stage start emails and more can include your company branding and custom messages.

Private comments are only viewable by other reviewers that a part of the current stage the proof is in. Other reviewers that are not part of the current stage cannot access private comments unless they are made when their stage is active.

Quickly zero-in on a subset of your proof library according to your preferred business and/or process views.

Add additional context and meta information about your proofs using customizable tags.

View a full time-stamped summary of all activity on a proof including comments, replies, reviewer access history, and more.

Keep creative feedback accountable—and trackable—by making sure stakeholders electronically "sign" when they've completed a review.

Ziflow allows for workflow stages to be run sequentially, or in parallel, within the same workflow.

Ziflow allows for workflow stages to be run sequentially, or in parallel, within the same workflow.

Accelerate the approval process by creating templates for common review scenarios.

Select how (why) you would like a given workflow stage to start.

Select when you would like a given workflow stage to start.

Control which templates can be used by which team members.

Automatically lock stages based on decision criteria, time, etc.

Let the same user contribute or make decisions in multiple stages, and/or participate in both private and public stages.

Automatically skip stages in a workflow if it was approved previously in an earlier version.

Proofs can be accessed for as long as you have a Ziflow subscription. (Only 60 days on Free plan.)

Retain an audit trail of all feedback and decisions for a trailing 3 months (Standard), 365 days (Pro), or for as long as you have a Ziflow subscription (Enterprise).

Administrators can set which views will be available for all users.

Users can adjust the dashboard columns and other settings and save them as new views according to their preferences.

Export a list of dashboard views to a CSV.

Users can share their customized dashboard views to other users within an account.

Ziflow's Insights screen helps you understand the core metrics around creative production to help you and your team improve your processes over time.

Multiple proof outputs can be selected, and compressed into one zip file available to be downloaded from within Ziflow or via an email notification.

Bulk actions such as folder assignments, archiving, proof locking, etc can be taken on multiple proofs at once.

Quickly locate proofs by creating targeted dashboard filters to narrow down your list of proofs.

Powerful search capabilities help users find proofs from any page within Ziflow, with standard and custom fields, version names, file names, reviewers, etc. all contributing to a robust set of results. Inside document proofs, reviewers can search for terms inside the text of the file.

Connect Ziflow and Dropbox to automate proof creation and common production tasks.

Connect Ziflow and Google Drive to automate proof creation and common production tasks.

Connect Ziflow and Sharepoint to automate proof creation and common production tasks.

Basic: Create a proof inside Ziflow directly from within an Asana task, and easily create a connection between current tasks and existing proofs. Full: Update additional custom fields in Asana, like proof status.

Basic: Create a proof inside Ziflow directly from within an Monday task, and easily create a connection between current tasks and existing proofs. Full: Update additional custom fields in Monday, like proof status.

Connect Ziflow and Jira to automate the synching of review progress with Jira.

Integrate Ziflow with ClickUp and automatically keep your tasks up to date with Ziflow activity.

Automatically add new cards to your Trello board when new proofs & versions are created. Move cards as the proof workflow progresses.

Use Basecamp and Ziflow to automate manual, time-consuming tasks you create and track every day.

Find creative clarity and exceed your goals by integrating your work management and creative workflow platforms.

Connect your single source of project management truth with Ziflow’s industry-leading creative workflow platform.

Connect your single source of project management truth with Ziflow’s industry-leading creative workflow platform.

Integrate Ziflow with Salesforce and automatically keep your records up to date with review and approval activity.

Keep your teams in the know by pushing notifications for all Ziflow actions to Slack channels.

Team members everywhere can be kept up to date in real-time on the progress of your Ziflow proofing projects.

Zapier lets you use nearly any action in thousands of other business applications to launch a workflow in Ziflow—and vice-versa.

Ziflow is capable of integrating with nearly any app that has an API, with our team of experts on-hand to help ensure a stable, sustainable connection.

Embed Ziflow's Proof Viewer, Intake Forms, and even proof dashboards into any web-based application that accepts iFrames.

View feedback directly in Final Cut Pro X. Get frame-accurate comments, collaborative discussion, version comparisions, and more. Create new versions to review with a simple drag-and-drop.

Expedite your video production workflows by creating, working with, and sharing Ziflow video proofs directly in your Adobe video editing environment.

Streamline your video production by creating, working with, and sharing Ziflow video proofs right from Adobe After Effects.

Bring creative design and review together by creating, working with, and sharing creative proofs right from Adobe Illustrator.

Bring creative design and review together by creating, working with, and sharing creative proofs right from Adobe InDesign.

Bring creative design and review together by creating, working with, and sharing creative proofs right from Adobe Photoshop.

Choose the default language setting for the entire account, while letting each of your users select their preferred language.

Additional security measures help you make folders available to only those who created it and whom it has been shared with.

Contacts are unlimited for all Ziflow editions. Add guest reviewers as contacts to easily add them to proofs and groups.

Export your entire set of users (“All contacts”) or a sub-set of users created via preset or custom filters. 

Easily bring team members together on a proof by creating groups of frequently involved team members.

Add your company branding to the sign-in screen, emails, proof viewer and favicon.

Brand your Ziflow account with your company's unique URL address via your own custom domain.

Use your own email domain for proof notifications and updates.

Track all browser-based authentication, including logins and password modifications.

Get notified on updates to our Master Subscription Agreement and Terms and Conditions.

Set the time user sessions remain active before auto logout. Sessions can remain active from 30 minutes to 7 days.

Automatically deactivate user accounts based on inactivity anywhere between 30 to 120 days.

Have multiple agencies, brands or departments using Ziflow? Manage and mantain multiple separate accounts to keep proofs organized and ensure your clients are accessing only their work.

Our Help Center and Ziflow Academy provide in-depth, self-guided training for anyone in your organization.

Email and chat support.

24/7 email and chat support, worldwide.

Priority phone and Zoom-based support.

A dedicated Ziflow team member assigned to your company's deployment.

Onboarding training that's tailored to your unique use case and creative workflow.

To provide you with complete assurance that our infrastructure and processes are enterprise-ready, Ziflow regularly completes full third-party SOC 2 audits.

To ensure our infrastructure and processes meet the highest security standards, Ziflow is ISO 27001 certified. This certification demonstrates our commitment to rigorous information security management.

Enable secure access to all of your users by connecting Ziflow to your Google SSO setup.

Ziflow Admins can configure and control how Ziflow works for you and your team.

Proof Managers can manage any proof.

Teammates assigned a "User" role can create proofs, and manage the proofs they create.

Create your own fine-grained permissions for users beyond what is provided in Ziflow's default options.

Enable secure access to all of your users by connecting Ziflow to your Microsoft Azure SSO setup.

Enable secure access to all of your users by connecting Ziflow to your Okta SSO setup.

Ziflow supports Custom Secure Assertion Markup Language (SAML), which allows you to provide single sign-on to your users.

Manage access to Ziflow through your identity management platform via SCIM protocol. Add new collaborators, or deactivate Ziflow users if they’ve left the company.

Admins can have Ziflow users complete an additional login verification step using one of several well-known authenticator apps. User can trust frequently used devices.

Narrow access to Ziflow to a discrete set of locations on the internet—only those users whose devices are within the range of IP addresses that your admin has specified will be allowed to log in.