How a global nonprofit simplified creative approvals and sped up onboarding with Ziflow

When your organization operates in every country in the world and works across over a thousand languages, the last thing you need is an antiquated review tool that makes people dig through their email to find a proof link. And yet, that's exactly what was happening at Seed Company, a Bible translation organization.

Meg Bacino, Director of Project Management at Seed, had previously used a competing proofing tool that wasn’t user-friendly. She saw people lose notification links, struggle to find proofs, and the team spending time troubleshooting instead of reviewing. Ziflow changed everything, and it happened fast.

Who is Seed Company?

Seed Company is a Bible translation organization working in every country in the world, currently active in over a thousand languages. Their creative team produces materials that support translation efforts globally, and those materials require review and approval from stakeholders who aren’t always technically inclined.

The challenge: a proofing tool nobody wanted to use

The previous tool made simple tasks far too hard. If a reviewer didn’t get to the notification email right away and it got buried, finding the proof again was a fool’s errand. There was no central dashboard where they could just log in and see what needed their attention.

How Ziflow solved it

Ziflow’s light user dashboard was the key for Meg and her team. Reviewers who don’t create proofs but approve a lot of them now have a single place to see everything that’s waiting for their attention. They don’t have to dig through email anymore.

The monday.com integration adds another layer. The team now has a column in monday that shows proof status: approved, approved with changes, or pending. If you live in monday, you can see it there. If you prefer the Ziflow gallery view, that works too.

And the onboarding was just as simple. Meg’s Ziflow rep set the whole thing up in 15 minutes. They even migrated all proofs from the previous tool at no extra cost, which Meg never expected.

“I think in 15 minutes we had it set up, which was amazing.”

Meg’s verdict

One word to describe Ziflow? Easy. The ramp-up time to teach people how to use the platform was remarkably short. And when questions do come up, Ziflow’s support team responds within hours, not the 24-hour window they promise.

“The ramp up time to teach people how to use Ziflow was very, very short. And your support is phenomenal.”

Watch the full story

Hear Meg’s full take in the video below.

Ready to simplify your creative approvals?

If your current proofing tool is creating more problems than it solves, Ziflow makes the switch easy. Get a demo today and see the difference for yourself.