When creative teams are managing complex campaigns across video, web, print, and more, a specialized proofing platform can make or break your delivery speed. Aproove enters the market as part of a broader work management suite, with online proofing offered as just one piece of a much larger (and often more rigid) enterprise puzzle. While this might work for organizations seeking an all-in-one approach, it often leads to clunky interfaces, steep learning curves, and limited innovation on the proofing side.
Ziflow, in contrast, is purpose-built for creative review and approval. It’s focused solely on helping agencies, brands, and creative teams move faster with intuitive workflows, deep automation, and a seamless review experience across every asset type — from web pages and videos to packaging and HTML5. In this comparison, we’ll explore how Ziflow stacks up against Aproove in the areas that matter most: workflow efficiency, asset flexibility, integration depth, and scalability.
What we'll cover
Table of contents
TL;DR: Why Ziflow wins
- Purpose-built for creative teams: Advanced proofing features, multi-asset campaign support, and intuitive UI designed specifically for marketing and agency workflows.
- Flexible and future-proof: Works as a standalone solution or integrates easily into your existing PM, DAM, or creative stack — no need to rebuild your entire system.
- Faster time to value: Get up and running quickly with automated workflows, 1,200+ supported file types, and 24/7 support — without the heavy lift of an enterprise platform like Aproove.
Compare features: Ziflow vs. Aproove online proofing
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Aproove
 /5 (1 reviews) |
Reviews (Capterra) | 
/5 (404 reviews) |
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Offers asset review but setup for campaigns is complex and not intuitive.
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Multi-asset campaign reviews |
Supports reviewing multiple asset types—like videos, images, websites, and documents—in a single canvas. Designed to streamline feedback across complex campaigns. |
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Manual version management with minimal automation or enforcement tools.
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Version management |
Tracks all versions automatically with visual comparisons and full audit history. Prevents outdated feedback with auto-locking and notifications. |
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Document-centric approach; limited support for media beyond static files.
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Media types |
Supports 1,200+ formats including video, images, web pages, audio, HTML5, and 3D. Enables unified feedback on any type of creative asset. |
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Uses rigid templates for routing; customization is possible but requires technical setup.
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Workflows & review stages |
Offers advanced workflow automation with parallel/sequential stages, logic-based routing, and SLA-based triggers. Scales easily across departments and projects. |
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Uptime varies by deployment; performance may degrade at scale.
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Reliability (uptime) |
Delivers 99.99% uptime with a global infrastructure and published SLAs. Designed for high availability across large teams. |
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Intake forms exist but setup is complex and lacks branding flexibility.
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Intake forms |
Custom-branded intake forms route uploaded files directly into workflows with required metadata. External and internal users supported. |
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Reporting available but limited to high-level logs and exportable lists.
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Reporting |
Provides dashboards, usage insights, review analytics, and workflow bottleneck tracking. Ideal for operational reporting and compliance. |
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Offers access restrictions, but no e-signature support.
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E-signatures & compliance |
Supports authenticated e-signatures, decision logs, permission-based access, and full audit trails. Trusted by teams in regulated industries. |
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Limited to a few enterprise tools, often with custom configuration.
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Creative & PM integrations |
Connects directly with Adobe CC, Asana, Monday.com, Wrike, Jira, Slack, Drive, Dropbox, and others. Enables end-to-end creative workflows. |
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No plugin integration available.
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Adobe plugins |
Native plugins for Photoshop, InDesign, Illustrator, Premiere, and After Effects. Enables reviewers and creatives to stay inside their tools. |
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Addon to a larger work management platform.
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Standalone platform |
Fully standalone and platform-agnostic; does not require a bundled DAM or PM tool. |
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Basic checklists possible but not reusable or logic-driven.
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Checklists |
Supports reusable, customizable checklists within reviews to ensure consistency and compliance. Ideal for regulated or multi-step teams. |
Workflow & automation
Ziflow shines when it comes to flexible, automated review and approval workflows. With support for parallel and sequential review stages, conditional logic, and SLA triggers, Ziflow enables creative teams to move fast without sacrificing control. Aproove, while technically capable of complex routing, requires more technical setup and configuration to achieve similar results — often involving rigid templates and administrator support. This means Ziflow users can launch and adjust workflows quickly, while Aproove teams may find themselves constrained by implementation overhead.
Ease of use & user experience
Ziflow offers a modern, intuitive interface purpose-built for creative teams, making it easy for reviewers, designers, and project managers to adopt without extensive training. Aproove, by contrast, is known for a more dated, enterprise-heavy UI that often requires onboarding assistance or admin setup. For fast-moving teams, Ziflow’s usability can dramatically reduce the learning curve and speed up adoption.
Visibility and reporting
When it comes to creative workflow visibility, Ziflow includes dashboards, workflow analytics, and detailed reviewer activity logs that give teams clarity into bottlenecks and proofing performance. Aproove offers reporting, but it’s mostly limited to high-level exports and status logs, with fewer insights into actual review behavior. For teams who want to optimize throughput and compliance, Ziflow’s reporting capabilities offer a distinct advantage.
Creative review experience
Ziflow includes advanced markup tools, side-by-side version comparison, threaded comments, and contextual @mentions — all optimized for creative assets. Aproove’s markup features are less refined and lack modern collaboration tools like automated version comparison or in-context discussions, making creative review slower and more fragmented.
Supported asset types
Ziflow supports over 1,200 file types, including videos, images, HTML5, 3D files, websites, and live URLs — making it a true multi-format platform for campaign-wide reviews. Aproove’s proofing is more document-centric, focusing on static file formats and lacking full support for rich media, websites, or interactive creative. If your creative output spans multiple formats, Ziflow is better equipped to keep everything under one review system.
Compliance, security, & control
Both platforms offer enterprise-level access controls, but Ziflow adds authenticated e-signatures, SOC 2 compliance, detailed audit logs, and user-level permissioning that supports even the most regulated industries. Aproove has some security controls in place, but lacks key compliance features like audit-ready e-signatures and workflow-based governance, which may be a red flag for legal, financial, or healthcare teams.
Integration ecosystem
Ziflow’s out-of-the-box integrations include Adobe Creative Cloud, Asana, monday.com, Slack, Dropbox, and more — plus robust API and webhook support for custom workflows. Aproove supports integration with enterprise systems but often relies on technical configuration or professional services. For teams looking to plug proofing directly into their creative stack without complexity, Ziflow offers faster time to value.
Scalability & support
Ziflow is built for scale, with proven performance across global brands and 24/7 support that includes dedicated customer success resources. Aproove, while serving large enterprises, tends to require heavier setup and lacks the modern onboarding experience many teams now expect. Ziflow’s intuitive UI, fast deployment, and responsive support make it easier to roll out across multiple departments or agencies.
What Ziflow customers are saying
“Our creative workflow has really been transformed by Ziflow! As a team with a steady flow of projects, we were in need of a tool that could smooth out our review and approval processes, and Ziflow has worked beautifully for us. The platform is remarkably user-friendly and clear to navigate. Even our less tech-inclined team members have found it simple to operate, which has cut our onboarding time down to almost nothing.
Ziflow has a complete set of features that serve all our needs. It has what we need for version control. It has what we need for automated workflows.”
“We compared multiple software providers and this was the best. It had solutions that we did not even know we needed! It was also great to see this for all file formats being available. We use it for website proofing, ads proofing and even PDF proofing. Multiple workflows and people can be setup.”
“We tested a lot of other platforms and Ziflow is the best by far. We were able to easily integrate it into our systems to track status along with other elements. They take the management out of the design process so you can concentrate on what you do best... Creating!”
Why switch to Ziflow?
If you're currently using Aproove or considering your first creative review platform, Ziflow offers a modern, purpose-built alternative that delivers faster onboarding, deeper creative support, and enterprise-grade scalability. Aproove was designed as part of a broader document workflow suite, which makes it heavier to configure and harder to adapt for fast-paced creative teams. Ziflow, on the other hand, is laser-focused on streamlining creative collaboration — with advanced automation, support for 1,200+ file types, and features like version comparison, intake forms, and multi-asset campaign reviews that Aproove simply doesn’t match.
For teams who are growing, managing multiple formats, or tired of wrestling with rigid admin workflows, Ziflow offers a clean break: intuitive UI, flexible integrations, and 24/7 global support from a team that actually understands creative ops. Whether you're switching off a legacy platform or choosing your first proofing solution, Ziflow helps you move faster, with less friction and more confidence.
Ziflow vs. Aproove FAQs
Is Ziflow easier to use than Aproove for creative teams?
Yes. Ziflow is purpose-built for creative review and features a modern, intuitive interface that requires little to no training. Aproove, by contrast, was designed for broader enterprise workflow needs and can feel overly technical or clunky for creative teams, especially those without dedicated IT support.
What are the key differences between Ziflow and Aproove for creative asset review?
Ziflow supports over 1,200 file types — including video, HTML5, live websites, and 3D — while Aproove focuses mainly on static document formats. Ziflow also allows multiple asset types to be reviewed together in campaign groups, something Aproove does not support.
Does Ziflow offer better workflow automation than Aproove?
Absolutely. Ziflow provides advanced workflow automation with conditional logic, parallel review stages, auto-reminders, and SLA-based triggers. Aproove supports some workflow routing, but it's less flexible, harder to configure, and often requires admin setup or professional services.
Which is better for version control: Ziflow or Aproove?
Ziflow includes automatic version stacking, visual side-by-side comparison, and auto-locking to prevent feedback on outdated files. Aproove requires more manual oversight of versions and lacks visual comparison tools, increasing the risk of review errors.
Yes. Ziflow integrates out of the box with Adobe Creative Cloud, Slack, Asana, monday.com, Dropbox, Google Drive, and more. Aproove supports integrations but often requires technical configuration or third-party services, making it harder to connect with modern creative stacks.
Can Ziflow replace Aproove for regulated industries or compliance needs?
Yes. Ziflow offers full audit trails, e-signatures, detailed decision logs, and permission-based access that meet the needs of industries like healthcare, finance, and legal. Aproove has some controls, but lacks built-in e-signatures and may not meet stringent compliance standards.
Final verdict: Should you choose Ziflow or Aproove?
When comparing Ziflow and Aproove, the biggest difference comes down to flexibility. Aproove is part of a larger, heavier enterprise platform — one that often requires replacing your existing systems or investing in a complex, IT-driven setup. Its proofing capabilities are just one component of a broader work management solution, which can make deployment slow and overengineered for creative teams who just need a faster way to review content.
Ziflow, by contrast, is a standalone proofing platform that’s powerful enough to handle your entire review and approval process — but flexible enough to integrate seamlessly into your existing project management or DAM stack. Whether you want a centralized hub for creative feedback or a specialized layer to complement tools like monday.com, Asana, or Adobe Workfront, Ziflow fits without forcing a full system overhaul.
If you’re looking for a lean, purpose-built solution that scales with your workflow (not against it), Ziflow is the better choice.
With a track record that spans media giants like WarnerMedia, Viacom, and Google, Aaron's expertise shines through in multi-million dollar projects across various mediums, from traditional television to the dynamic realm of YouTube.
