“If only I could add more hours to my day.” Every project manager has uttered this phrase a time or two (hundred).
While project management tools like ProofHub can’t give you more time in your day, they can help you make better use of it. ProofHub is an all-in-one project management and collaboration tool. It helps teams collaborate and manage projects, simplifying their workflows.
But it’s not a fit for every team. Creative teams have unique needs when it comes to managing their workflows and getting feedback on their work, and the last thing you need is a project management tool that hinders your team’s output.
Familiarizing yourself with the top ProofHub alternatives can help you find the tool that best fits your team’s collaborative proofing needs.
What we'll cover
Table of contents
Why search for ProofHub alternatives?
No project management platform is a perfect fit. Teams handle different types of projects and have different requirements to follow. If a solution lacks the functionality a team needs or requires extra time to manage, it’s probably not worth the investment.
Let’s take a closer look at why you might want to consider an alternative solution to ProofHub.
Manual setup and upkeep
Are you looking for a project management and proofing tool that’s easy to set up and manage? ProofHub might not be the ideal choice.
Consumers report that ProofHub’s manual setup takes valuable time away from projects. One consumer says ProofHub lacked the forms their team needed, so they had to implement workarounds to achieve their desired workflow.
Limited integrations
For many teams, ProofHub’s integrations are restrictive. Consumers still find themselves switching between tools to get work done.
One consumer who used ProofHub noted the platform didn’t have a Zapier integration. While ProofHub offers a good selection of file-sharing services, this consumer felt the tool lacked the scope to extend ProofHub’s value beyond its default settings.
Doesn’t fit larger teams’ needs
ProofHub can be a great tool for small teams or freelancers. But it might not accommodate a larger team’s needs.
For small businesses, ProofHub’s fixed monthly pricing for unlimited users may outweigh its basic interface and loading speeds. However, larger teams with more complex projects may struggle to find a strong fit.
Though ProofHub provides some insights into a team’s workload, it doesn’t allow teams to reassign work from one person to another or see when someone will be out of the office. This visibility and coverage are critical for creative teams.
8 best alternatives to ProofHub
Ready to see some solid ProofHub alternatives that are worth a closer look? We’ve included a list of our top eight project management software tools below.
1. Ziflow
Ziflow is the leading ProofHub alternative for creative workflow and approval. It offers all the benefits of project management, team collaboration, and automated workflows, along with enterprise online proofing for creative content.
From concept to completion, Ziflow streamlines feedback on creative assets so teams can deliver exceptional work faster. While ProofHub’s project management features are more general, creative teams can leverage Ziflow’s specialized features like multi-media batch review and creative project workflows.
Key features
- Review all types of creative, from video files to PSDs, and combine them into a single proof for campaigns.
- Annotate and comment on documents with simple markup tools.
- Collaborate with team members during the asset review process.
- Streamline and standardize the review and approval process for faster project delivery.
- Connect your creative tools, project management, and file storage apps including monday.com, Asana, Zapier, Google Drive, and more.
- Flexible plans are ideal for teams of all sizes.
Pricing
Monthly or yearly plans start at $199/month billed yearly; a free plan is also available.
2. Trello
Known for its visual, Kanban-style boards, Trello helps creative teams organize their projects and manage tasks. You can create boards to represent projects, workflows, or other tasks your team needs to stay ahead of.
With its user-friendly interface, Trello has a shallow learning curve. Even those who’ve never used a project management tool can log into Trello and see where a project stands. Paid plans give teams the ability to automate their tasks and workflows, set up templates based on their needs, and connect essential creative tools like Figma.
Because it’s intuitive and easy to use, Trello is a great alternative to ProofHub.
Key features
- Customize your project views to keep teams on track and ensure they deliver assets before the deadline.
- Connect your favorite design, team communication, and file-sharing tools from within Trello to centralize your workflows.
- Automate repetitive, everyday tasks that hold your team back from focusing on their main priorities.
Pricing
Monthly or annual plans start at $5/month billed annually; a free plan is also available.
3. Wrike
If Trello is the base model of project management, Wrike comes fully loaded. With Wrike, you get more integrations and advanced features like workload management and resource management. By creating a single source of truth, Wrike gives teams greater visibility to plan and execute work. The platform also helps teams be more efficient, reducing the time they spend on routine tasks.
Like ProofHub, Wrike doesn’t cater specifically to creative teams. But it does offer many of the features creatives need to deliver awesome work including integration with Adobe tools and a Direct Asset Management (DAM) platform integration.
Key features
- Streamline your review process with proofing and approval features designed for collecting feedback efficiently.
- Manage files, simplify asset retrieval, and maintain consistency across creative projects.
- Showcase how each individual, team, client, and project is performing with customizable reports.
Pricing
Monthly plans start at $9.80/user per month; a free plan is also available.
4. Jira
Originally designed for software development teams, Jira excels in agile project management. It offers many of the powerful features and customization options development teams need to track bugs and plan work across teams.
Creative teams that embrace agile methodologies may prefer Jira to ProofHub. It gives teams the ability to break down large projects into more manageable tasks. With Jira’s Kanban boards, you can visualize your workflow and track each stage of a project as it moves through the workflow. Jira also offers some customization for creative teams looking to adapt the tool to fit their existing workflows or create new workflows to reflect their processes.
Key features
- Align teams, resources, and deliverables to ensure your team hits deadlines from the start of a project.
- Organize work into a single list view and make updates on the fly with in-line editing.
Utilize Jira’s backlog to prioritize your work and tackle a subset of work in your next sprint. - Integrate real-time data and information from third-party apps including Slack, Figma, and GitHub.
Pricing
Monthly or annual plans start at $7.16/user per month billed monthly; a free plan is also available.
5. Asana
If you prefer a list-based approach to project management over a Kanban board layout, check out Asana. It helps creative teams design, produce, and send work that aligns with their organization’s goals.
Asana’s learning curve is a little steeper than ProofHub, but mastering the platform is well worth the effort. Asana gives users many of the features creative teams crave, including integrations for more advanced creative proofing needs. If your team prefers a more flexible, customizable approach to project management, Asana is the clear winner.
Key features
- Stay organized with integrations that allow your teams to design, develop, and review without leaving the platform.
- Quickly see your team’s workloads and project status from dashboards and identify at-risk projects that need your attention.
- Track how long each task takes and calculate your team’s availability to ensure they aren’t overwhelmed or underworked.
Pricing
Monthly or annual plans start at $10.99/user per month billed annually; a free plan is also available.
6. monday.com
Of all the ProofHub alternatives, monday.com is among the top in customization. Creative teams with tried-and-true creative processes will love monday.com for its customizable boards, Gantt charts, and custom workflows. For more advanced creative proofing needs, monday.com offers integrations to help make workflow management feel almost seamless.
Like some of the other options on this list, monday.com has a slightly steeper learning curve than ProofHub. But if your team plans to grow and take on more complex projects, monday.com is a worthwhile investment.
Key features
- Customize boards to reflect your tasks, clients, projects, production process, and virtually anything you need to organize and manage.
- Plan workloads, collaborate on projects, and add comments to keep team members on the same page.
- Start and stop your time-tracking clock from the same place you manage your tasks, subtasks, and campaigns.
Pricing
Monthly or annual plans start at $9/user per month billed annually; a free plan is also available.
7. Teamwork.com
Where ProofHub focuses on project management, Teamwork.com is more geared toward client work management. Project managers can track project profitability, manage communications with clients, and handle billing and invoicing.
Teamwork.com also gives creative teams the ability to create project templates to simplify many of their everyday tasks. This includes creative request templates and design project management templates. For marketing agencies looking for an end-to-end client management and operations platform, Teamwork.com fits the bill.
Key features
- Stay on time and budget managing projects from one central place, setting custom fields and tags for more detailed project management.
- Reduce repetitive admin work with in-platform automations, an AI assistant, and various tool integrations.
- Track time to manage your team effectively, forecast future projects, and generate reports on the status of your business or agency.
Pricing
Monthly or yearly plans start at $11/user per month billed yearly; a free plan is also available.
8. Basecamp
Basecamp’s biggest selling point is its ‘refreshingly simple’ style of project management. Small creative teams love the platform’s discussion features, to-do lists, and file-sharing capabilities.
Projects in Basecamp are easy to set up and invite team members and clients to collaborate. Every project lives on a single page where everyone can find what they need and provide feedback.
Unlike several of the options on our list, Basecamp doesn’t offer proofing capabilities. However, if your team’s project management needs are more basic and you aren’t worried about advanced proofing, Basecamp may serve your creative team well.
Key features
- Establish workflows and move cards across columns with Basecamp’s visual, Kanban-like tool for process-oriented work.
- Improve communication and replace emails with real-time messaging.
- Organize and share documents, spreadsheets, images, and other files from one place with drag-and-drop uploads.
- Assign tasks, set due dates and project milestones, and set up projects so teams can get work done.
Pricing
Monthly or annual plans start at $15/user per month; a free plan is also available.
Streamline your creative team’s workflows with Ziflow
Project management and collaboration software go hand in hand. Given the volume and complexity of their projects, creative teams can’t compromise with tools that only meet some of their needs.
When paired with your project management solution, Ziflow offers everything your team needs to transform feedback into high-quality deliverables. No matter the size of your team, Ziflow’s pricing plans are affordable.
