When it comes to creative collaboration, outdated tools and manual processes can bottleneck even the most talented teams. That’s why many marketing departments and agencies look to online proofing platforms like Ziflow and ConceptShare to streamline feedback and approval workflows.
While ConceptShare was once a go-to tool for creative review, it’s no longer being actively developed and has become outdated. Ziflow, on the other hand, is a modern, enterprise-ready platform built specifically to manage today’s fast-moving, multi-asset campaigns. In this comparison, we’ll break down how Ziflow and ConceptShare stack up on the features that matter most — from workflow automation and asset support to integrations and scalability — so you can choose the right fit for your team’s creative operations.
What we'll cover
Table of contents
TL;DR: Why Ziflow wins
- Actively developed and constantly improving, unlike ConceptShare’s stagnant roadmap
- Advanced workflow automation that reduces manual steps and accelerates approvals
- Supports all asset types with modern integrations, compliance controls, and 24/7 global support
Compare features: Ziflow vs. ConceptShare
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ConceptShare
 /5 (1502 reviews) |
Reviews (Capterra) | 
/5 (404 reviews) |
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Supports asset review but lacks features to coordinate full campaigns in one view.
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Multi-asset campaign reviews |
 Supports reviewing multiple asset types—like videos, images, websites, and documents—in a single canvas. Designed to streamline feedback across complex campaigns. |
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Basic version history available; lacks automation or visual comparison.
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Version management |
Tracks all versions automatically with visual comparisons and full audit history. Prevents outdated feedback with auto-locking and notifications. |
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Limited to static images and documents; does not support dynamic formats.
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Media types |
Supports 1,200+ formats including video, images, web pages, audio, HTML5, and 3D. Enables unified feedback on any type of creative asset. |
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Static workflow paths only; lacks flexibility or triggers.
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Workflows & review stages |
Offers advanced workflow automation with parallel/sequential stages, logic-based routing, and SLA-based triggers. Scales easily across departments and projects. |
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Legacy platform with occasional reliability issues.
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Reliability (uptime) |
Delivers 99.99% uptime with a global infrastructure and published SLAs. Designed for high availability across large teams. |
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No intake form functionality.
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Intake forms |
Custom-branded intake forms route uploaded files directly into workflows with required metadata. External and internal users supported. |
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Reporting tools are not available.
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Reporting |
Provides dashboards, usage insights, review analytics, and workflow bottleneck tracking. Ideal for operational reporting and compliance. |
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Lacks compliance features and audit-ready logs.
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E-signatures & compliance |
Supports authenticated e-signatures, decision logs, permission-based access, and full audit trails. Trusted by teams in regulated industries. |
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No third-party integrations.
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Creative & PM integrations |
Connects directly with Adobe CC, Asana, Monday.com, Wrike, Jira, Slack, Drive, Dropbox, and others. Enables end-to-end creative workflows. |
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Plugins not available.
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Adobe plugins |
Native plugins for Photoshop, InDesign, Illustrator, Premiere, and After Effects. Enables reviewers and creatives to stay inside their tools. |
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Legacy standalone tool; lacks modern architecture.
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Standalone platform |
Fully standalone and platform-agnostic; does not require a bundled DAM or PM tool. |
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No checklist features available.
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Checklists |
Supports reusable, customizable checklists within reviews to ensure consistency and compliance. Ideal for regulated or multi-step teams. |
Workflow & automation
Ziflow enables automated, multi-stage review workflows with conditional logic, parallel routing, and deadline triggers — ideal for teams managing complex creative reviews. ConceptShare’s linear workflow model lacks this flexibility and requires more manual coordination, which can slow things down as teams scale.
Ongoing innovation
Ziflow has bi-weekly updates with new features and UX improvements driven by customer needs. ConceptShare, by contrast, is no longer actively developed.
Visibility and reporting
Ziflow offers dashboards and workflow insights that help teams spot bottlenecks, track decision timelines, and improve review velocity. ConceptShare’s reporting is minimal and outdated, limiting its usefulness for operational visibility.
Collaboration experience
With Ziflow, teams can comment, @mention, track feedback threads, and compare versions side by side — making collaboration clear and actionable. ConceptShare supports basic markup but doesn’t offer the same depth or fluidity for multi-stakeholder discussions.
Supported asset types
Ziflow handles over 1,200 formats, from PDFs and video to HTML5 and 3D files, all within a single review environment. ConceptShare supports common static formats but falls short when it comes to rich media or dynamic content.
Compliance, security, & control
Ziflow is SOC 2 compliant and includes audit trails, e-signatures, and granular access control, meeting the demands of regulated industries. ConceptShare lacks these enterprise-level safeguards, making it harder to enforce governance.
Integration ecosystem
Ziflow integrates directly with Adobe Creative Cloud, project management tools, storage platforms, and more — no middleware needed. ConceptShare’s integration options are limited, often requiring custom workarounds to connect with other tools.
Scalability & support
Ziflow is built for scale, with 24/7 global support, dedicated customer success, and proven performance at high volume. ConceptShare, with its stagnant roadmap and legacy infrastructure, isn’t well suited for fast-growing or enterprise teams.
What Ziflow customers are saying
“Our creative workflow has really been transformed by Ziflow! As a team with a steady flow of projects, we were in need of a tool that could smooth out our review and approval processes, and Ziflow has worked beautifully for us. The platform is remarkably user-friendly and clear to navigate. Even our less tech-inclined team members have found it simple to operate, which has cut our onboarding time down to almost nothing.
Ziflow has a complete set of features that serve all our needs. It has what we need for version control. It has what we need for automated workflows.”
“We compared multiple software providers and this was the best. It had solutions that we did not even know we needed! It was also great to see this for all file formats being available. We use it for website proofing, ads proofing and even PDF proofing. Multiple workflows and people can be setup.”
“We tested a lot of other platforms and Ziflow is the best by far. We were able to easily integrate it into our systems to track status along with other elements. They take the management out of the design process so you can concentrate on what you do best... Creating!”
Why switch to Ziflow?
If you're currently using ConceptShare, you’ve likely felt its age — limited automation, a dated interface, and the absence of modern integrations can create more friction than clarity. And if you're evaluating your first online proofing solution, you might be comparing ConceptShare’s simplicity with Ziflow’s broader capabilities. Here’s the difference: Ziflow is purpose-built for today’s creative demands. It handles complex workflows, supports every file type your team touches, and keeps everything — from compliance to collaboration — tightly aligned. With ongoing innovation, enterprise-grade security, and seamless integrations, Ziflow gives growing teams and established organizations alike the tools they need to move faster and stay in control.
Ziflow vs. ConceptShare FAQs
Is Ziflow better than ConceptShare for creative review workflows?
Ziflow supports automated, multi-stage workflows with conditional logic, parallel routing, and deadline triggers, making it a better fit for teams managing complex creative campaigns. ConceptShare only supports basic linear workflows, which can create delays and manual coordination as teams grow.
What are the main differences between Ziflow and ConceptShare?
Ziflow is a modern, enterprise-grade proofing platform that supports 1,200+ file types, robust workflow automation, integrations with Adobe, Slack, Monday.com, and offers 24/7 global support. ConceptShare, in contrast, lacks ongoing development, has a dated UI, limited file format support, and fewer integration options—making it harder to adapt to today’s fast-moving creative environments.
Is ConceptShare still supported or being updated?
While ConceptShare remains available, it is no longer under active development. That means no new features, slow bug fixes (if any), and a stagnant product roadmap. Ziflow, on the other hand, is actively developed with regular releases and new functionality rolled out monthly based on customer feedback.
How does Deltek's ownership of ConceptShare impact its future as a proofing solution?
Absolutely. Ziflow is built for enterprise use with SOC 2 compliance, detailed audit trails, e-signatures, permission-based access, and scalable support infrastructure. It’s a proven choice for teams that need reliable, secure, and scalable review workflows that ConceptShare can no longer keep up with.
Ziflow is designed with modern UX best practices, making it intuitive for both reviewers and admins. It offers features like side-by-side version comparison, drag-and-drop intake forms, and visual workflow builders. ConceptShare’s interface hasn’t seen meaningful updates in years and can feel outdated and clunky — especially for new users.
Does Ziflow support more file types than ConceptShare?
Yes. Ziflow supports over 1,200 creative file formats, including video, HTML5, 3D, live websites, and more. ConceptShare is limited to more traditional formats like images and PDFs, which may be sufficient for simple reviews but fall short for multimedia or interactive content workflows.
Final verdict: Should you choose Ziflow or ConceptShare?
If you're looking for a modern, scalable, and actively supported proofing solution, Ziflow is the clear choice. While ConceptShare may still work for basic reviews, its outdated interface, lack of innovation, and limited workflow capabilities make it hard to recommend — especially for teams managing high volumes of creative work. Ziflow offers everything ConceptShare lacks: automation, integration, compliance, and a product roadmap built for the future of creative operations.
With a track record that spans media giants like WarnerMedia, Viacom, and Google, Aaron's expertise shines through in multi-million dollar projects across various mediums, from traditional television to the dynamic realm of YouTube.
